Meeting chaired by Barbara Quarton

Present: Sharon Berglund (San Marcos), Cynthia Bruns (Fullerton), Hazel Cameron (Fullerton), Judith Downie (San Marcos), Karin Duran (Northridge), Kit Herlihy (San Marcos), Rosemary McGill (Fullerton), Barbara Quarton (San Bernardino), Jill Vassilakos-Long (San Bernardino), Hua Yi (San Marcos)

1. Approval of Minutes for January 5, 2001

2. Proposed schedule for the June 1 program, Demystifying SEIR

3. To be done for the speakers: Barbara Quarton has volunteered to work with the speakers. We will need bios of the speakers, find out of they need special materials or equipment, and the speakers will need reminders, and someone to deal will travel issues. CSUL will cover the cost of Mark Lanston’s travel. Barbara Quarton will contact him to get estimate of the cost.

4. Room Issues: We need to find out if the speakers need special equipment and if the room can support it, and if we can set the room up. The room that we have currently reserved only holds 36 people. Barbara Quarton is going to check and see if we can reserve a larger room. Currently, we have the room from 9am-12:30pm. She will also check to see if we can have the room for longer, at least until 1pm.

5. Publicity: Rosemary McGill and Cynthia Bruns volunteered to be the publicity committee. Posters will be sent to all CSU liaisons announcing this program. Announcements will also be sent by e-mail to the CARL list. They will include a registration form, which is to be mailed, with money. The announcement will also include phone numbers of who to ask about registration (Hazel Cameron) and who to ask about the program (Barbara Quarton.) The publicity committee should also put together a PDF registration form to be loaded on the CSUL-South web by Bonnie Petry. Also needed is an announcement of the program in the upcoming CARL newsletter. Announcements with the registration form and announcement to the campus liaisons will be sent out on March 23 or 24 after people have returned from ACRL. A reminder will be sent out May 1, unless the program is already full.

6. Handling Money: Hazel Cameron will receive the registration with money. She will forward the registration on to the registration committee and e-mail confirmation back to the participant.

7. Registration committee: Deborah Schaeffer and Linda Muroi have volunteered to handle registration. They will also produce nametags and create lists of participants. We agreed that our cancellation policy is that we offer a full refund to an individual who needs to cancel by simply returning their check.

8. Materials: Naomi Moy and Judith Downie will put together the program. It was also suggested that a list of all the databases that the EAR committee has evaluated in the past would be helpful.

9. Food: Kelly Janousek and Karin Duran have volunteered to handle the food for the program. We are planning on breakfast during registration and a boxed lunch afterwards, which would be ordered by the participants during the mail-in registration process.

10. Set-up: Rosemary McGill has volunteered to handle the set-up of the room. She will need additional help if we end up bringing in breakfast.

11. Hazel Cameron has volunteered to write-up a description of the program to be published in the CARL newsletter after the event.

12. Jill Vassilakos-Long has volunteered to write up a description of the program and send it to Bonnie Petry to be loaded on the CSUL-South web page.

13. Cost of the program. At this point the suggested cost is $10.00 for CARL members and $12.00 for non-members with $10.00 extra for those who would like to order a box lunch. The final price should cover lunch for our speakers and travel for Marc Langston. Adjustments may need to be made.

14. Action Items:

Barbara Quarton will 1. Check on the size of the room and hours we have the room, 2. Check with Evan Reader to see if he will speak twice. 3. Check with Marc Langston to see how much it will cost to cover his travel.

Karin Duran will talk to the caterer and the hospitality person at the Chancellor’s office concerning the food. One question would be: Does breakfast have to be catered?

Next meeting: To be arranged as necessary

Minutes submitted by Cynthia Bruns, March 7, 2000