Master Administrative Calendar
Updated on January 31, 2006
President
Make appointments to Nominating, Research, and Awards Committees, and other appointments as needed.
Request photographs of new Board members be sent to Webmaster for posting
Vice Presidents
Schedule, plan, and advertise annual regional North and South CARL business meetings for February or March.
Secretary
Review and update Administrative Calendar
Update CARL Board Roster and send to Board members
Distribute minutes of previous (December) Board meeting
Treasurer
Prepare and distribute previous year's financial summary.
Membership Director
Request ACRL mailing list for CARL membership mailing to CA non-CARL ACRL members.
Campus Liaison Coordinators
Verify/update campus liaison roster; send to Board, Webmaster, and Membership Director; advise campus liaisons of duties and responsibilities; work with VPs to plan regional meetings.
Interest Group Coordinators
Verify/update IG leadership roster; send roster to Board, Webmaster and Newsletter Editor; advise IG leaders of duties and responsibilities.
Scholarship Committee
Scholarship recipient(s) and non-recipients notified
February
Treasurer
Prepare financial report for quarterly (March) Board meeting and annual report for newsletter.
Mail membership applications to CA non-CARL ACRL members with letter from President; prepare membership status report for quarterly Board meeting
Scholarship Committee
Scholarship check sent to recipient(s)
All Members
Deadline for copy for March Newsletter issue
March
President
Draft and distribute Board meeting Agenda
All Board Members
Prepare quarterly report for March Board meeting.
Board
Quarterly meeting (in person)
Secretary
Distribute draft minutes of March Board meeting
Membership Director
Send 2nd renewal notice to previous year's CARL members
Newsletter Editor
Issue March Newsletter
April
Biennial Conference
The biennial conference will be held in even-numbered years in the spring.
1-ACRL Delegate
Deadline for ACRL Chapter Topics
Treasurer
Prepare financial report for quarterly (June) Board meeting.
Membership Director
Prepare membership report for quarterly Board meeting; distribute list of non-renewals to Campus Liaison Coordinators, provide CARL leaders with updated list of members as requested.
All Members
Deadline for copy for June Newsletter issue.
June
President
Draft and distribute Board meeting Agenda
All Board Members
Prepare quarterly report for June Board meeting.
Board
Quarterly Board meeting (videoconference)
Secretary
Distribute draft minutes of June Board meeting
Outstanding CARL Member Award Committee (biennial)
Call for nominations in Newsletter and online
Scholarship Committee
New committee member selected
Research Committee
Call for proposals in Newsletter and online
Newsletter Editor
Issue June Newsletter
Nominating Committee
Vice President---Assemble Nominations Committee
President
ACRL annual report due August 15
Treasurer
Prepare quarterly financial report for (September) Board meeting.
Membership Director
Prepare quarterly report for Board.
1-Treasurer
Request annual dues reimbursement from ACRL.
1-ACRL Delegate
Deadline for ACRL Chapter Topics
15-Nominating Committee
First call for nominations via CARLALL
15-All Members
Deadline for copy for September Newsletter issue.
September
President
Draft and distribute Board meeting Agenda
All Board Members
Prepare quarterly report for September Board meeting
Board
Quarterly Board meeting (videoconference)
Secretary
Distribute draft minutes of September Board meeting
Membership Director
Send final current year's membership list to CARL archive
Newsletter Editor
Issue September Newsletter
1-Nominating Committee
Last call for nominations via CARLALL
Nominating Committee
Submit slate to President and Board for approval; Prepare ballot
Outstanding CARL Member Award Committee (biennial)
Send final recommendation to President and Board for approval
Research Committee
Send final recommendation to President and Board for approval
Scholarship Committee
Committee revises application information and dates. Posts on CARL Web
October
Nominating Committee
Conduct elections (may be completed in October or November)
Announce CARL election results on CARL-ALL; post in newsletter and on website (October or November)
Scholarship Committee
Scholarship Announcement sent to appropriate library schools, listservs,
November
Treasurer
Prepare quarterly financial report for (December) Board meeting
Membership Director
Send 1st renewal notice to all members.
1-ACRL Delegate
Deadline for ACRL Chapter Topics
Scholarship Committee
Scholarship Applications deadline to committee chair
15-All Members
Deadline for copy for December Newsletter issue
December
President
Draft and distribute Board meeting Agenda
All Board Members
Prepare quarterly and annual report for December Board meeting
Secretary
Distribute draft minutes of December Board meeting
Treasurer
Prepare and distribute final financial report for Annual Conference in applicable years
Newsletter Editor
Issue December Newsletter
Scholarship Committee
Scholarship recipient(s) selected and CARL Executive Board notified
Board (including all outgoing and newly elected Board members)
Quarterly Board meeting