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 CARL's
programs are one of its primary missions and most important services to members.
They are also a major source of income for the organization. Regional
programs should be planned to be, at minimum, a cost-recovery operation.
Program
fees or other sources of income should be set to cover all expenses. Planning
groups should consider all likely costs in planning a program or event, using
the CARL Program Planning Guidelines for details on all procedures.
Seed
money is available for expenses before the program occurs, up to a maximum
of $300. The amount needed should be discussed in advance with the
regional Vice-President (North
or South), then
requested from the Treasurer
on the Deposits, Reimbursements,
Advancements form.
Contacts
with speakers should include explicit discussion of expenses and honoraria,
if any. Speakers may be reimbursed for large out-of-pocket costs such
as airfares and for other expenses, e.g., lodging and meals, with an amount
"not to exceed." Depending on the nature of the program and
number of speakers, honoraria may range from $25 to $150. Exceptional circumstances
justirying a larger honorarium, e.g. a professional consultant or trainer, should
be discussed in advance with the regional Vice-President. As a general
rule, CARL observes the tradition of expecting librarians who are (or are eligible
to be) members of the organization to speak without honorarium.
If the
budget for the program will allow, meal expenses for committee members who meet
with speakers in conjunction with the program may be compensated.
If,
in spite of careful planning, it appears a program will not meet its expenses,
it need not necessarily be cancelled. Consult with the President
about the anticipated shortfall and the availability of CARL funds to cover
the loss. However, such funding should not be taken for granted. |
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