CARL Job Listings

OPEN, SPOT EXAMINATION – SACRAMENTO
OFFICE OF LEGISLATIVE COUNSEL
SUPERVISING LIBRARIAN I

WHO MAY APPLY: This is an open spot examination for the Office of Legislative Counsel. Anyone who meets the minimum qualifications as stated below may apply. Applications will not be accepted on a promotional basis.

HOW TO APPLY: Application forms (STD. 678) are available from, and may be filed in person or by mail with:
Office of Legislative Counsel
Human Resources Office
925 L Street, Suite 900
Sacramento, CA 95814
DO NOT SUBMIT APPLICATIONS TO THE STATE PERSONNEL BOARD.

FINAL FILING DATE: June 10, 2010
NOTE: Applications (Form 678) must be POSTMARKED no later than the final filing date. Applications personally delivered or received in the Human Resources Office via intra-office mail after 5:00 p.m. on the final filing date will not be accepted for any reason.

SPECIAL TESTING ARRANGEMENTS: If you have a disability and need special testing arrangements, mark the appropriate box in #2 of the “Application for Examination.” You will be contacted to make specific arrangements.
NOTE: Accepted applicants are required to bring either a photo identification card or two forms of signed identification to the examination.

QUALIFICATIONS APPRAISAL INTERVIEW: It is anticipated that the interviews will be held in June 2010.
SALARY RANGE: $4,786 – $5,818

ELIGIBLE LIST INFORMATION: A departmental open eligible list will be established for the Office of Legislative Counsel. The eligible list will be used to fill vacancies in Sacramento only. This list will be abolished 12 months after it is established unless the needs of the service and conditions of the list warrant a change in this period.

REQUIREMENTS FOR ADMITTANCE TO THE EXAMINATION: All applicants must meet the education and/or experience requirements for this examination by the final filing date. It is your responsibility to make sure that you meet the education and/or special requirements stated below. Your signature on your application indicates that you have read, understood, and possess the basic qualifications required.

MINIMUM QUALIFICATIONS:
Education Requirements:
Equivalent to graduation from a college or university and completion of a graduate degree from an accredited library school.

Experience Requirements:
Either I
Two years in the California state service performing professional librarian duties at a level of responsibility equivalent to that of a Librarian.

Or II

Three years of increasingly responsible and varied professional library experience, such as cataloging, reference work, library service projects, and the selection of library materials, at least one year of which must have included regular use of computerized databases.

THE POSITION: The Supervising Librarian I is principle librarian responsible for providing reference and research assistance for the legal staff in the Office of Legislative Counsel and for the day-to-day operations of the OLC law library. The Supervising Librarian I is also responsible for identifying the reference and research needs of the legal staff, analyzing different resources for accuracy and applicability, and determining the best resources to address research requests or collection needs.
Positions exist in Sacramento only.

EXAMINATION INFORMATION
QUALIFICATIONS APPRAISAL INTERVIEW – WEIGHTED 100%
The interview will include a number of predetermined job-related questions. In order to obtain a position on the eligible list, a minimum rating of 70% must be attained in the interview. THE INTERVIEW IS MANDATORY. COMPETITORS WHO DO NOT APPEAR FOR THE INTERVIEW WILL BE DISQUALIFIED FROM THE EXAMINATION.

SCOPE:
A. Knowledge of:
1. Reference interviewing techniques.
2.Search strategies and legal and legislative information resources.
3.Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction.
4.Supervisory principles, practices and techniques to plan, oversee and direct the work activities of subordinate employees.
5.Time management techniques to provide for efficient prioritization and completion of projects and assignments for self and staff.
6.Principles and techniques used to reinforce and reward positive performance.
7.Conflict resolution techniques to address conflicts and issues that may arise in the work group or division.
8.Technological tools and trends that impact the library industry.
9.The practical application of creating, accessing, and managing information including databases, systems, applications, hardware, software, networks, and electronic information resources.

B. Skills
1.Use a variety of software programs for information gathering purposes.
2.Communicate in a professional, effective manner appropriate to the situation.
3.Plan, organize, supervise, direct and oversee library operations and the work activities of subordinate employees.
4.Document employee performance and complete employee performance evaluations and probationary reports.
5.Coach and mentor subordinate employees to improve performance, productivity and expertise.
6.Resolve performance problems by planning and implementing measures to improve performance.
7.Introduce changes in a positive manner to generate support for the changes and to minimize impact or perceived impact.
8.Recognize the need to shift priorities, staff and resources to maximize the operations of the library program.
9.Facilitate meetings with employees from the department or from other organizations to achieve desired outcomes or objectives.
10.Analyze business needs to recommend technological enhancements of library services.
11.Conduct surveys to analyze needs of legal staff and other clients.
12.Analyze different resources and determine best resource to address a research request or collection need.

C. Ability to:
1.Work independently to effectively meet work deadlines with minimal supervision.
2.Listen and understand information and ideas presented through all forms of communication.
3.Apply professional knowledge to the practical problems of the job.
4.Establish and maintain cooperative relationships with library users, coworkers, supervisors, vendors, and others contacted during the course of work.
5.Use computer programs, systems and databases to perform professional library functions.
6.Provide leadership principles required to succeed in a variety of settings (e.g., leadership by example, mentoring).
7.Recognize where technological enhancement would improve library services.
8.Develop new skills in use of new technologies.

CAREER CREDITS: Career credits will not be granted in this examination.
VETERANS’ PREFERENCE CREDIT: Veterans’ preference credit is not granted in this examination as it does not meet the requirements to qualify for Veterans’ Preference credit.

GENERAL INFORMATION
It is the candidate’s responsibility to contact the Office of Legislative Counsel Personnel Office, (916) 341-8330, three days prior to the written test date if he/she has not received his/her notice.

For an examination without a written feature it is the candidate’s responsibility to contact the Office of Legislative Counsel Personnel Office, (916) 341-8330, three weeks after the final filing date if he/she has not received a progress notice.

If a candidate’s notice of oral interview or performance test fails to reach him/her prior to the day of the interview due to a verified postal error, he/she will be rescheduled upon written request.

Applications are available at State Personnel Board Offices, local offices of the Employment Development Department, and the Office of Legislative Counsel Personnel Office. The application form (STD. 678) is also available in several formats on the State Personnel Board’s website at: http://www.spb.ca.gov.

If you meet the requirements stated on this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of the others who take this test, and all candidates who pass will be ranked according to their scores.

The Office of Legislative Counsel reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

Examination Locations: When a written test is part of the examination, it will be given in such places in California as the number of candidates and conditions warrant. Ordinarily, oral interviews are scheduled in Sacramento, San Francisco, and Los Angeles. However, locations of interviews may be limited or extended as conditions warrant.

Eligible Lists: Eligible lists established by competitive examination, regardless of date must be used in the following order: 1) subdivisional promotional, 2) departmental promotional, 3) multidepartmental promotional, 4) servicewide promotional, 5) departmental open, 6) open. When there are two lists of the same kind, the older must be used first. Eligible lists will expire in from one to four years unless otherwise stated on this bulletin.

General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others; and a state of health consistent with the ability to perform the assigned duties of the class.

Interview Scope: If an interview is conducted, in addition to the scope described on this bulletin, the panel will consider education, experience, personal development, personal traits, and fitness. In appraising experience, more weight will be given to the breadth and recency of pertinent experience and evidence of the candidate’s ability to accept and fulfill increasing responsibilities than to the length of experience. Evaluation of a candidate’s personal development will include consideration of a recognition of training needs; plans for self-development; and the progress made in efforts toward self-development.

Veterans Preference: California law limits the granting of veterans preference credits to entrance examinations. When credit is granted it is as follows: 10 points for veterans and widow of veterans; 15 points for disabled veterans. Directions for applying for veterans preference are on the Veterans Preference Application form which is available from the State Personnel Board office, written test proctors, on the internet, and the Department of Veterans Affairs, P.O. Box 1559, Sacramento, CA 95807. (Disabled veterans are required to establish their eligibility for each entrance examination in which they participate, while nondisabled veterans are required to apply only once.) Veterans preference credit will be added to the final score of all competitors who are successful in this examination and who qualify for, and have requested these points. Due to changes in the law, which were effective January 1, 1996, VETERANS WHO HAVE ACHIEVED PERMANENT CIVIL SERVICE STATUS ARE NOT ELIGIBLE TO RECEIVE VETERANS CREDITS.

High School Equivalence: Equivalence to completion of the 12th grade may be demonstrated in any one of the following ways: 1) passing the General Educational Development (GED) Test; 2) completion of 12 semester units of college-level work; 3) certification from the State Department of Education, a local school board, or high school authorities that the candidate is considered to have education equivalent to graduation from high school; or 4) for clerical and accounting classes, substitution of business college work in place of high school on a year-for-year basis.

TDD is Telecommunications Device for the Deaf and is reachable only from phones equipped with a TDD device.
California Relay Service: TDD: 1-800-735-2929 Voice: 1-800-735-2922