Head of Collection Management Services, Loyola Law School

Responsibilities: Supervisory responsibility for all collection management services operations (Cataloging, Acquisitions, Serials, Physical and Digital Material Processing). Provide the means for access to the printed, microform, online database and audio-visual resources of the library. This position supervises all bibliographic access and control operations, including bibliographic utilities (e.g., OCLC) and local online systems (e.g., Innovative).

  • Assume leadership, management, responsibility, scheduling and supervision of the Library’s Collection Management Services (CMS) staff, organization and workflow. With senior library leadership, plan long and short-term policies and programs, set goals and establish departmental priorities, including allocation of staff and other resources. Direct, manage, and participate in all aspect of Acquisitions. Oversee assignment of vendors for acquisition of monographs, serials, and microforms. Oversee the book and serial ordering process. Collect and organize relevant statistics from each unit in the department. Monitor books budget balances and subscriptions, book orders and memberships. Establish and implement procedures for online catalog maintenance and bibliographic control. Oversee maintenance of online catalog resources. Determine scope, selection, and subject content of library materials; assign subject headings in line with current accepted Library of Congress practice and the established needs of library users. Develop CMS and fiscal affairs policies and procedures which will anticipate and meet the information and services needs of the Law Library and satisfy the University auditors.
  • Establish and maintain effective working relationships with managers of other Rains and Hannon Library departments and Law School Faculty. Serve as the manager for updating and implementing – CMS policies and procedures. Responsible for budgetary and fiscal management of Law Library finances. Coordinate with the Law School’s finance department as necessary. Keep current with advances and changing technology in the field by participating in professional and continuing education activities of local and national law library groups. Train all library professional and paraprofessional staff as necessary in bibliographic identification, access and control procedures; best use procedures of online shared cataloging databases and other bibliographic tools; and in best use procedures for use of Innovative Interfaces Sierra ILS, the library’s integrated online system. Coordinate vendor demonstrations/presentations for professional and paraprofessional staff.


Qualifications: Minimum of four years increasingly responsible professional technical services/ Collection Management Services experience in a law or academic library. Minimum two years of supervisory experience. Demonstrated knowledge of proficiency in Anglo-American Cataloging Rules I and II, Resource, Description, and Access (RDA), Library of Congress classification and subject cataloging; MARC and Library of Congress bibliographic tools; OCLC/Innovative operations. High level of understanding and knowledge of acquisitions and serials workflows and processes. Prefer knowledge of a least one modern foreign language. Ability to work independently; delegate, coordinate and manage a heavy workflow; recognize and resolve complex bibliographic problems; implement and supervise effective departmental record keeping. Highly developed organizational and leadership skills. Excellent oral and written communication and interpersonal skills to effectively and professionally communicate with internal and external constituents. Organizational ability to run an efficient and effective collection management services operation is paramount in this position. Required creativity and judgment to produce the best possible solutions suitable for specialized clientele of the law school community. Have initiative to restructure the operation to meet changing conditions and needs. Demonstrated computer competency and preferably knowledgeable of relevant systems.

Typically a Master’s degree in Library/Information Sciences from an ALA accredited program or related field or equivalent experience. Additional masters in a liberal arts discipline or some legal training preferred. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.

Applicants should submit the following materials:

1.Letter of application; 2.Curriculum vitae or resume.

to: https://jobs.lmu.edu/postings/34105

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