Head of Cataloging, UCLA Law Library

Department: Law Library
Rank and Salary: Associate Librarian to Full Librarian ($84,507 – $116,341)
Position Availability: June 1, 2021
Application deadline for first consideration: March 16, 2021

The UCLA Law Library seeks a Head of the Cataloging to carry out the cataloging goals of the Law Library by establishing priorities, setting policy, implementing procedures, supervising staff, and sharing the day-to-day cataloging workload with two other catalogers.

Position Duties

Under the direction of the Director, Bibliographic Services, the Head of Cataloging oversees, participates in, and reports on the daily operations of the Law Library’s cataloging section.

Specific duties and responsibilities include:

  • Implement cataloging policies based on national and UCLA standards
  • Develop and implement local cataloging policies as needed, based on the specific needs of the Law School’s faculty and students
  • Directly supervise, train, and evaluate one librarian and one library assistant
  • Perform original and complex contributed cataloging in a variety of Western European languages and in all bibliographic and physical formats, including monographs, serials, print loose-leafs, audiovisual materials, and electronic resources, applying national standards according to the Program for Cooperative Cataloging (PCC) and Library of Congress guidelines
  • Perform name, series, and subject authority work, and contribute or revise name, series and subject authority records in the national authority files
  • Evaluate vendor-supplied records, arranging for their retrieval from OCLC or other external sources; prepare import profiles as needed, and oversee bulk loading of record sets
  • Resolve complex bibliographic problems and conflicts in bibliographic records
  • Work closely with public services staff to resolve questions and concerns regarding records in the online public catalog
  • Develop and implement special cataloging projects as needed
  • Oversee (and in some cases perform) a variety of cataloging maintenance activities, using global data change functions when possible
  • Serve as campus liaison for cataloging, systems, serials and e-resources management related committees and task groups

Basic Qualifications

  • ALA-accredited Master’s Degree in Library and Information Science OR significant graduate-level coursework toward such a degree OR equivalent education and experience
  • Minimum of five years of cataloging experience in an academic law library setting, working with a variety of bibliographic formats
  • Minimum of three years of supervisory or project oversight experience in an academic library setting, including training and developing documentation
  • Up-to-date knowledge of, and experience in, applying the following cataloging tool and resources: Cataloging Legal Literature 5th edition, Resource Description and Access (RDA), the Anglo-American Cataloguing Rules (AACR2r), Library of Congress Subject Headings (LCSH) and classification, and MARC21 formats for bibliographic and authority data
  • Experience in cataloging materials through a cataloging utility such as OCLC, in an integrated library system environment
  • Demonstrated ability to apply national cataloging policy and practice as determined by the Program for Cooperative Cataloging (PCC) and the Library of Congress
  • Experience in retrieving, modifying (either through an external program or within the ILS itself), and loading record sets into a bibliographic database
  • Demonstrated ability to make decisions independently within the framework of departmental and library policies and goals
  • Demonstrated initiative and flexibility in order to respond effectively to changing needs and priorities
  • Firm commitment to a high level of service to faculty and students in a demanding academic environment
  • Demonstrated proficiency with personal computers and software, the Internet, and library-relevant information technology applications
  • Excellent interpersonal skills and the ability to work effectively with a variety of people in a diverse multicultural environment
  • Excellent oral and written communication skills

Applicants with all the above basic qualifications and any of the following preferred qualifications or professional experiences are strongly encouraged to apply: (1) Experience with Ex Libris’ Alma integrated library system; (2) Experience cataloging in a PCC institution; (3) Experience working in a consortium-based cataloging environment; (4) Reading knowledge of at least one modern foreign language.

General Information

Professional librarians at UCLA are academic appointees. Librarians at UCLA are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT). This is a represented position. They are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel. The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits. Relocation assistance may be provided.

Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility.  Such background will normally include a professional degree from an ALA-accredited library and information science graduate program.  In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, and/or university and community service, and/or scholarly activities.  Candidates must show evidence or promise of such contributions.

Application Procedures

Anyone wishing to be considered for this position should apply here: https://recruit.apo.ucla.edu/JPF06166

Applications must include:

  • a cover letter describing qualifications and experience;
  • a current resume/vitae detailing education and relevant experience; and
  • the names and contact information for three professional references, including a current or previous supervisor.

Candidates applying by March 16, 2021 will be given first consideration for this position.  UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities.  UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

Description of Unit

The Law Library serves the Law School faculty and students as their basic library and study resource for teaching and research.  The UCLA School of Law has approximately 1,100 law students, 100 full- and part-time faculty, and 120 law school staff.  The School has a varied and demanding curriculum, highly productive faculty, an extensive clinical and externship program, more than a dozen research centers and programs, and 15 law journals.  The Law Library also supplies legal resources for other UCLA faculty, students, and staff with a need for such materials.  Heavy use of the Law Library is made by members the UCLA community and members of the bench and bar.

The Law Library is one of the larger professional school libraries on campus.  It currently has a staff of 17 librarians and 14 staff personnel, as well as many part-time student employees.  The library offers users an impressive print collection and a vast array of electronic resources.  The administration of the Law Library is headed by the Director of the Law Library, who reports to the Dean of the School of Law.  The day-to-day functions of the Library are divided into five sections: Access and Information Services, Bibliographic Services and Collection Management, Empirical Research Group, Scholarship Support and Research Assistant Program, and Reference and Research Services.  The Bibliographic Services department interacts extensively and collaboratively with the other three departments in providing services to the Law School.

Description of Institution and Library

As one of the world’s great public research universities, UCLA integrates education, research, and public service so that each enriches and extends the others. From its beautiful neighborhood campus in a uniquely diverse and vibrant city on the Pacific Rim, teaching and research extend beyond the classroom, office, and lab through active engagement with communities, organizations, projects, and partnerships throughout the region and around the world.

UCLA’s diverse community of scholars encompasses nearly 30,000 undergraduates pursuing 125 majors, 13,000 graduate students in fifty-nine research programs, and 4,000 faculty members including Nobel Laureates; Rhodes Scholars; MacArthur Fellows; winners of the Fields Medal, National Medal of Science, Pritzker Prize, and Pulitzer Prize; and recipients of Oscars, Emmys, Tonys, and Golden Globes. UCLA ranks tenth in the Times of London Higher Education World Reputation Rankings, twelfth in the Academic Ranking of World Universities by Shanghai Jiao Tong University, and fifth in the U.S. by Washington Monthly. The National Research Council ranks forty of its graduate and doctoral research programs among its top ten.

To enable these accomplished students, faculty, and staff to create, disseminate, and apply knowledge for the benefit of global society, the UCLA Library is re-envisioning how it is acquired, synthesized, and shared across academic audiences and with the public.  It was among the first academic libraries to develop subject-specialist librarians and to launch a program to enhance students’ research skills. Its Special Collections pioneered the acquisition by public institutions of rare and unique books, children’s literature, pulp and detective fiction, works by or about women and minorities, screenplays, architectural plans, and Los Angeles-related materials and today leads the way in collecting archival resources in digital format such as emails and manuscripts.  It has launched innovative data management services and an affordable course materials initiative that have served as models for other libraries.

The Library serves UCLA students, faculty, and staff whenever and wherever they need its resources and expertise. Reconfigured, high-tech spaces and services in its ten campus libraries enable users and librarians to explore and work with print and digital materials collaboratively or individually, pursue new lines of inquiry, and develop new pedagogical approaches as well as novel forms of scholarship.  More than 3.5 million people visit annually, while an additional 3.4 million visitors enter online through its virtual front doors.

Whether on campus or online, the Library forms the intellectual heart of UCLA, a hub for cutting-edge discovery, scholarship, and instruction.

The University of California is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.  For the complete University of California policy on discrimination, harassment, and affirmative action see:  University of California – Policy Discrimination, Harassment, and Affirmative Action in the Workplace at https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction

Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States as established by providing documents specified in the Immigration Reform and Control Act of 1986.  Employment is contingent upon completion of satisfactory background investigation.

Visit the Jobs @ UCLA Library website at:  http://www.library.ucla.edu/about/jobs-ucla-library

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