Financial & Data Analyst, Saint Mary’s College of CA Library

March 9, 2016

SALARY: Depends on Qualifications
OPENING DATE: 03/07/16
CLOSING DATE: 04/09/16 11:59 PM
BACKGROUND:
Founded in 1863, Saint Mary’s is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary’s currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.
As a comprehensive and independent institution, Saint Mary’s offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary’s reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.
RESPONSIBILITIES:
The halftime position provides a wide range of financial management, data analysis, and administrative support to the Academic Resources organization. Performs key analytical, coordination, planning and monitoring tasks in support of the Library and Museum budgets. Assists senior managers in data management and performs data analysis and reporting on an ongoing and project basis. Provides administrative back up to the Administrative Assistant to the Dean.
Key Job Functions:
Financial and Budget Analyst:
Supports and advises dean and department managers in all aspects of budget matters, providing fiscal analysis for Library and Museum programs and administrative functions.

Assists in annual budget preparation, particularly in providing clear and accurate current and historical financial information which enables senior management to make informed decisions. Prepares budget reports and forecasts expenses.
Monitors budgets against actual expenses. Initiates budget modifications and fiscal requests to ensure compliance with approved budget plans and allocations.

Tracks the non-materials budget lines and uses online systems to establish purchase orders and approve invoices.

Maintains financial records for special projects, strategic initiatives, and complex purchases or service agreements, coordinating with other units depending on the source(s) of the funds involved. Alerts fund managers to real or potential problems.
Serves as Academic Resources’ primary liaison with the Budget Manager for the Academic Affairs/Provost’s Office and with the Business and Purchasing Offices.
Advises Dean and senior managers on budget issues, clarification of College business
rules and regulations and financial and procurement system issues.
Data Analysis:
Works with the Library and Museum senior management to assist them in collecting, analyzing and effectively communicating their data for periodic or occasional needs.
Responsible for creating special reports requiring the collection, analysis and presentation of data for the Library’s annual report or for specific needs or proposals.
Coordinates data collection and submissions to national, regional and local surveys (e.g.,
NCES, Affinity).
Administrative Support:
Provides back up support, as needed, to the Administrative Assistant to the Dean.
In collaboration with the Administrative Assistant manages the Library’s noncollections
purchasing activity:
Responsible for maintaining in-depth knowledge of procurement policies and procedures and the variety of procurement methods and vehicles available and when each is appropriate to use.     Ensures that staff follow all appropriate procurement requirements.
Maintains an SMC Library credit card and appropriate records.
Prepares purchase orders for supplies, equipment, etc.
Processes invoices and deposits.
EXPERIENCE AND QUALIFICATIONS:
Education: Bachelors level degree required in Business, Public Administration, Finance, Economics or a related field.
Experience:
Minimum two years performing financial analysis, budget management, and data analysis, preferably in an academic environment.
Preference will be given to candidates with experience managing a variety of fund types and multiple departments.
Demonstrated successful application of accounting and financial concepts, principles and practices to manage budgets, expenditures and procurements.
Demonstrated successful experience using financial and statistical tools to manage, organize, and communicate data such as financial, workflow, usage, etc.
Demonstrated successful experience making decisions, interpreting program concepts or business principles as well as existing precedents, standards, policies and procedures.
Skills/Abilities:
Excellent organizational and problem solving skills.
Proven ability to independently establish priorities and execute moderately complex business, financial and administrative assignments.
Excellent communication skills, both written and verbal, to effectively present detailed and complex information of significance in a clear and coherent manner.
Demonstrated ability to successfully collaborate with diverse internal and external clients to set and communicate priorities, explain policies and procedures and juggle competing demands independently, ensuring deadlines are met and problems are solved.
Excellent computer and office equipment skills.
Ability to represent Academic Resources with courtesy and tact, maintaining a positive, results oriented atmosphere.
Ability to collaborate efficiently and effectively in a job sharing situation that requires the incumbent to perform administrative tasks as well as primary responsibilities.
SUPPLEMENTAL INFORMATION:
Application Instructions: Please apply online at http://jobs.stmarysca.edu
1. Include a cover letter that specifically addresses how you meet the qualifications and are
prepared to support the mission of the College
2. A resume
3. The name and contact information for three (3) professional references.
In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.
Saint Mary’s is an equal employment opportunity employer. We support inclusive excellence
and are committed to creating a safe and welcoming community for all.
College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.  Saint Mary’s College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary’s College Report, please go to the Public Safety website at http://www.stmarysca.edu/publicsafety/annualsecurityandfiresafetyreport0. To request a paper copy please call Public Safety at (925) 6314284.  The report includes the type of crime, venue, and number of occurrences.


Instruction/Reference Librarian

August 31, 2015

Full-Time Assistant Librarian

Non Tenure-Track

The Pollak Library has a robust library instruction program that emphasizes student centered learning and utilizes state-of-the-art information technology in classroom settings.

 

Position

Participate in the Library’s extensive instruction program, including planning, teaching, and assessing library sessions for CSUF classes and workshops in basic and specialized electronic resources. Provide reference assistance to CSUF students, faculty, staff, and community. Serve as subject consultant to academic departments. Create and maintain content for library website. Work on specified projects as needed in other units of the library.

 

Qualifications

Required:

 

  • Master’s degree in library and/or information science from an ALA- accredited institution or equivalent institution by the time of appointment.
  • Experience and/or potential in developing effective Library instructions sessions.
  • Current reference experience, including the use of academic electronic resources.
  • Effective oral, written, and interpersonal communication skills.
  • Demonstrated ability to work collaboratively and effectively with cross-organizational teams.
  • Ability to interact effectively in a multi-cultural environment within and outside the Library.
  • Availability to work some weeknights and weekends.
  • A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect application status of applicants or continued employment of current CSU employees who apply for the position.

 

Preferred Qualifications

  • Preference will be given to candidates with a strong user-service orientation.
  • Experience or interest in creating and maintaining content for library websites.
  • Bachelors or librarian specialty experience in one of the following subject areas: Sciences, Arts, Humanities, Nursing or Engineering.

 

Rank & Salary

The position will be at the rank of Assistant Librarian. Salary range will be from $49,224 to $66,168, commensurate with experience and qualifications. Excellent comprehensive benefits are available and include health/vision/dental plans, optional 10/12 month work year; defined-benefit retirement through the state system, along with optional tax-sheltering opportunities; spouse/domestic partner/dependent fee-waiver as well as access to campus child-care. For a detailed description of benefits, go to http://hr.fullerton.edu/payroll_benefits/HealthCarePlans.aspx

Appointment Date

September 22, 2015

 

Application Procedure

A complete online application must be submitted in order to receive consideration.

To apply, please go to: https://apps.fullerton.edu/facultyrecruitment to view all job listings and select 8207BR to begin the application process and provide the following materials:

 

  1. Letter of interest (relating your experience to the required qualifications)
  2. Curriculum vitae
  3. Three letters of reference (see instruction below)

 

On the References page of the online application, enter information and email addresses for three referents who will provide a confidential letter of reference for your application. They will immediately receive a request via email along with information on uploading the letter. You will be able to verify that each letter has been received by CSUF by logging back in to the recruitment system.

 

For questions about the position, please call: (657) 278-8254 or email trishcampbell@fullerton.edu

 

Application Deadline For full consideration, all application materials should be received by September 8, 2015. Position will remain open until filled. The University

California State University, Fullerton is the largest of the 23 campuses that comprise the California State University system. The campus is located in northern Orange County, convenient to numerous cultural and recreational sites throughout Southern California. As a comprehensive university, CSUF offers baccalaureate degrees in 55 fields of knowledge, graduate (master’s level) work in 54 programs, credential programs for teachers, and doctoral degrees in education (Ed.D.) and nursing practice (DNP).

 

The Pollak Library serves a total of more than 38,000 students as well as approximately 4,000 faculty and staff. The University is committed to the support of learning through instructional technology as well as extensive training and development programs. The University Wed site is located at http://www.fullerton.edu

 

The Library

The Library’s Web site (http://www.library.fullerton.edu) serves as a gateway to library resources, including the Library’s vital and extensive instruction program. The Library contains 1.3 million books, government documents, and audiovisual materials; over 50,000 periodicals available electronically or in print; and 200 electronic databases. The staff includes 20 FTE librarians and 35 FTE paraprofessionals.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. EEO employer. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose


Principal Librarian – Sutro Library, San Francisco

August 17, 2015

The Sutro Library, one of the special collections of the California State Library, holds the original collection of Adolph Sutro (1830–1898), California businessman and San Francisco mayor. The library has a large number of publications and items dating from the 13th to the 21st centuries. It also has one of the largest genealogy collections in the U.S. Among the rare and outstanding items in the collection are Shakespeare’s folios; letters and papers of British explorer and naturalist Joseph Banks; and the Mexican Collection, materials on Mexican culture, religion and politics (1540-1889). The Sutro Library is located on the  campus of San Francisco State University.

DUTIES: Under the general direction of the Chief of State Library Services, the Principal Librarian supervises and directs the operations of the Sutro Library (a branch of the California State Library);manages and preserves the collection; plans and coordinates the delivery of reference and information services to Sutro Library patrons; and plans and implements Sutro Library outreach, marketing, and fund raising campaigns.

Read the full job bulletin. 

For information, call 916-651-6466 or email kimberly.brown@library.ca.gov

Application deadline: August 31, 2015.


Inquiry and Instruction Librarian for Peer-to-Peer Services and Powell Public Programs

July 27, 2015

Department:  Powell Library

Rank and Salary:  Associate Librarian – Librarian ($59,089 – $79,332)

Position Availability: Immediately

Application deadline is August 10, 2015.

Description of Institution and Library

 

One of ten University of California campuses, the University of California, Los Angeles (UCLA) is located in Westwood Village, approximately five miles from the Pacific Ocean near Santa Monica. Comprised of the College of Letters and Science and 11 professional schools, the 419-acre campus features 163 buildings. UCLA has more than 4,000 faculty and academic staff and approximately 26,000 employees overall. Founded in 1919, UCLA offers 337 undergraduate and graduate degree programs and has more than 28,000 undergraduates and 12,000 graduate students. Academic excellence, faculty distinction, and a comprehensive curriculum are hallmarks of UCLA, which is a member of the Association of American Universities. Among the faculty are fourteen Nobel Laureates, twelve Rhodes Scholars, ten National Medal of Science winners, a Fields Medal Winner, eleven MacArthur Grant winners, and seventy-eight Guggenheim Fellows. UCLA is California’s largest university and is a model for public institutions of higher education. As the seventh largest employer in the region, UCLA generates almost $14 in economic activity for every $1 state taxpayers invest in UCLA and generates an annual $11.9 billion economic impact for the state of California.

 

Consistently ranked among the top 10 academic research libraries in North America, the UCLA Library is comprised of 10 major libraries and 11 library wide departments including the Southern Regional Library Facility, the remote storage facility for the southern UC campuses, all of which report to the University Librarian. In addition, there are 12 affiliated library units located on the campus. There are approximately 105 librarians on the campus, and the UCLA Library has a staff of approximately 200, and approximately 400 – 500 student employees. The Library has an organizational structure that includes the use of teams in conjunction with departments and units. The library collection consists of more than 9 million volumes and more than 78,000 current serial titles and an aggressively expanding electronic resources collection. The Library’s annual budget is in excess of $44 million; more than $10 million supports the acquisition of print and digital material, and the library is part of the California Digital Library. The UCLA Library is a member of the Association of Research Libraries (ARL), the Coalition for Networked Information (CNI), the Center for Research Libraries (CRL), the Council on Library and Information Resources (CLIR), International Federation of Library Associations and Institutions (IFLA), and the Scholarly Publishing & Academic Resources Coalition (SPARC).

 

Teaching and Learning Services (TLS) provides community-based leadership and funding to support training, tools, and infrastructure for enterprise-wide reference and instructional services. These services include 24/7 digital reference (a UC-consortial project), online research guides linked to the course management system, and online tutorials. TLS sponsors professional development training, such as workshops, brown-bags, webinars, and other programs open to the whole UCLA community. TLS also manages data collection and evaluation of reference and instructional activities at the UCLA Library by providing oversight of the Summary of Instructional Activities (SIA) and Reference Statistics (Stats) online tools. In addition, TLS facilitates and manages annual events designed for student audiences, such as the Library Prize for Undergraduate Research, Edible Book Festival, and International Games Day.

 

Position Duties

 

Reporting to the Director of Teaching and Learning Services, the incumbent is responsible for the following duties:

 

Peer-to-Peer Inquiry Services Supervision

  • Supervise undergraduate and graduate student Inquiry Specialists who provide peer-to-peer research and writing assistance, represent the library at outreach events, and assist with events, special projects, and library instruction sessions.
  • In collaboration with key colleagues across the library organization, lead the design and delivery of training to Inquiry Specialists.
  • Measure impact of the Inquiry Specialists program, reporting out regularly to the director of TLS.
  • Assist with the design, development, implementation, promotion, and assessment of the library’s research consultation services.
  • In the course of providing oversight to Inquiry Specialists, provide scheduled and drop-in research consultation services, in person, by phone, and online.

 

Public Programs, Events, and Exhibits in Powell Library

  • Provide leadership and project management of ongoing public programming held in Powell Library, working closely with the Manager of Library Public Programs to ensure that events, exhibits, and other programming are well aligned with library’s mission and strategic priorities. Provide constructive feedback on proposals for events, exhibits, or other programming that need better alignment in order to be accepted.
  • Meet regularly with the Manager of Library Public Programs to ensure that the timing and nature of Powell events fit within the scope and timeline of UCLA Library events and activities; get early, proactive project guidance with an eye to identifying staffing, logistical, and promotional needs; and identify relevant internal library partners such as UCLA Library Development.
  • Work with the Director of Library Communications to develop events outreach/promotion, and to ensure that the timing and nature of Powell exhibits fit within the scope and timeline of UCLA Library exhibits.
  • Assist with the planning, organizing, implementing, and publicizing of new Teaching and Learning Services initiatives, projects, programs, events, and other learning opportunities including the Edible Books Festival, and the Library Prize for Undergraduate Research.
  • Assist the Director and Coordinator of Teaching and Learning Services with TLS community building efforts, providing leadership and fostering enterprise-wide conversations about innovative practice.

 

Teaching, Consulting, and Instructional Design

  • Assist with the design, development, implementation, and assessment of instructional services, including face-to-face, hybrid, and online learning opportunities, instruction sessions and workshops, and other innovative approaches to developing student research skills.
  • Consult with subject librarians, faculty, and teaching assistants in developing, teaching, and integrating research skills instruction with the undergraduate curricula.
  • Work closely with one or more Freshman Clusters instructional teams, including faculty and teaching assistants, to incorporate research skills instruction and library collections into the curriculum for first-year students.

 

Required Qualifications

 

  • ALA-accredited Master’s Degree in Library or Information Science OR significant graduate-level coursework toward such a degree OR equivalent education and experience (subject expertise combined with professional library education and/or experience).
  • Minimum of five (5) years of professional experience in an academic research environment.
  • Excellent written and verbal communication skills in English and effective interpersonal skills.
  • Ability to work with staff, students, and faculty from diverse cultural backgrounds and in a dynamic and complex environment within a large organization.
  • Excellent management skills, including ability to mobilize a student workforce effectively.
  • Strong customer service orientation.
  • Capacity to thrive in the exciting, ambiguous, future-oriented environment of a world-class research institution and to respond effectively and flexibly to changing needs and priorities.
  • Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers.
  • Demonstrated commitment to professional issues, evidenced through interest in local or national committee work, research, publication, etc.
  • Ability to follow directions from supervisors (and to provide clear directions to staff and student employees).
  • Ability to get to work reliably and on time and to be present in the workplace during normal working hours.

 

Desired Qualifications

 

  • Demonstrated project management experience.
  • Experience overseeing successful peer-to-peer services in an academic environment.
  • Experience with design, provision, and evaluation of instruction for undergraduate students, including experience providing both positive and corrective feedback.
  • Prior experience organizing public events and/exhibits.
  • Experience hiring and training student employees.

 

General Information

 

Professional librarians at UCLA are academic appointees. Librarians at UCLA are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT). They are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel. The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits. Relocation assistance provided.

 

Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility.  Such background will normally include a professional degree from an ALA-accredited library and information science graduate program.  In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, and/or university and community service, and/or scholarly activities.  Candidates must show evidence or promise of such contributions.

 

Application Procedures

Anyone wishing to be considered for this position should apply here: https://recruit.apo.ucla.edu/apply/JPF01410

 

Applications must include:

  • a cover letter describing qualifications and experience;
  • a current resume/vitae detailing education and relevant experience; and
  • the names and contact information for three professional references, including a current or previous supervisor.

Candidates should apply by August 10, 2015 to be considered for this position.  UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities.  UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

 

The University of California is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.  For the complete University of California nondiscrimination and affirmative action policy see:  UC Nondiscrimination and Affirmative Action Policy at http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

 

Employment is contingent upon completion of satisfactory background investigation.

 

Visit the UCLA Library Employment and Human Resources website at: http://library.ucla.edu/about/employment-human-resources.


Electronic Resources Librarian

June 12, 2015

PAULINA JUNE AND GEORGE POLLAK LIBRARY CSUF

Electronic Resources Librarian

Full-Time Temporary Librarian

Non-Tenure-Track

Position

As a member of the Collections and Processing Services Unit, the ER Librarian takes the leadership role in the management of the Library’s electronic resources.  In close collaboration with personnel from various Library units, the ER Librarian coordinates support for the acquisition, processing, and maintenance of electronic resources throughout their life cycle.  The successful candidate will oversee the maintenance of the Library’s electronic resource management (ERM) system, and the implementation of relevant portions of a new unified library management system (ULMS), such as Alma.  The ER Librarian will implement new tools, features, and programs that enhance and improve electronic resource access and usability.

Responsibilities

  • Manages the workflow related to updating and maintaining SFX, Verde, EZ-Proxy and ER-related unified library management system (ULMS) applications.
  • Oversees the implementation of ER-related portions of a new ULMS, including the data preparation for migration.
  • Leads regular electronic resource working group meetings.
  • Serves as the technical expert for SFX and Verde and oversees the management of each.
  • Ensures the accurate recording and maintenance of all administrative data for the Library’s electronic resource subscriptions.
  • Conducts research and analysis of products, aggregators, and services, providing technical reviews as needed.
  • Generates usage reports for electronic resources and contributes to a variety of data analysis projects.
  • Contributes to the assessment and evaluation of electronic resources and their delivery systems.
  • Monitors developments in the e-publishing industry, trends in the management and provision of library information resources and related issues.
  • Provides limited direct public services to users at the Reference Desk.
  • Assists users by troubleshooting electronic resource problems.
  • May serve on department, library, and university committees.

Qualifications

Required:

  • Master’s degree in library and/or information science from an ALA-accredited institution or equivalent institution by the time of appointment.
  • Experience supporting the management and/or acquisition of electronic resources in an academic or research library.
  • Demonstrated ability to analyze, implement and adapt to evolving technologies.
  • Demonstrated ability to anticipate user needs and seek ways of providing satisfactory solutions.
  • Ability to read and synthesize technical documentation and explore solutions independently.
  • Effective interpersonal, verbal and written communication skills.
  • Effectiveness in balancing multiple assignments and projects.
  • Demonstrated ability to interact collaboratively and work effectively with cross-organizational teams.
  • Ability to interact effectively in a multicultural environment with co-workers, library users, discipline faculty, and the wider campus community.

Preferred

  • Experience working with OpenURL/link resolver software, ERMS, or the management of electronic resources.
  • Experience with the acquisitions and/or cataloging components of the Millennium/Innovative Interfaces, Inc. integrated library system (ILS) or another ILS or ULMS.
  • Experience supervising or training in the use of new technologies.
  • Experience with data normalization and migration.
  • Experience working in a consortial environment.

 Rank & Salary The position will be at the rank of Assistant Librarian. Salary range will be from $49,224 to $66,168, commensurate with experience and qualifications.  Excellent comprehensive benefits are available and include health/vision/dental plans, optional 10/12 month work year; defined-benefit retirement through the state system, along with optional tax-sheltering opportunities; as well as access to campus child-care. For a detailed description of benefits, go to http://hr.fullerton.edu/payroll_benefits/HealthCarePlans.asp

Appointment Date August 24, 2015

Application Procedure A complete online application must be submitted in order to receive consideration.

To apply, please go to: https://apps.fullerton.edu/FacultyRecruitmentApplicant/SearchJobPosting

to view all job listings or type in XXXXBR in the “Search By Requisition ID Number” to begin the application process and upload the following materials:

  1. Letters of interest (relating your experience to the required qualifications)
  2. Curriculum vitae
  3. Three letters of reference (see instruction below)

On the References page of the online application, enter information and email addresses for three referents who will provide a confidential letter of reference for your application.  They will immediately receive a request via email along with information on uploading the letter.  You will be able to verify that each letter has been received by CSUF by logging back in to the recruitment system.

Application Deadline For full consideration, all application materials should be received by July 8, 2015. Position will remain open until filled.


Government Documents Librarian

June 7, 2015

PAULINA JUNE AND GEORGE POLLAK LIBRARY DEPARTMENT OF TECHNICAL SERVICES

Government Documents Librarian Full-Time Temporary Librarian

Non-Tenure-Track

Position As a member of the Collections and Processing Services Unit, the Government Documents Librarian serves as the coordinator of the Government Documents Section and of the Pollak Library’s Federal Depository Library Program (FDLP) collection.  As a designated selective Federal Depository Library, the Pollak Library is required to provide public access to our FDLP collection, and support for locating and accessing these materials.  Other collections included in this section are the California depository collection, the local city/county/regional collection, and the international collection. The GD Librarian must maintain a strong familiarity with the Documents collection; stay up-to-date with FDLP instructions and announcements, responding accordingly to requests from the FDLP.

Responsibilities

  • Responsible for coordinating the Pollak Library’s Federal, State, Local and International government collections.
  • Ability to establish a familiarity with the Documents collection and serve the public and assist colleagues in the use of the collection.
  • Manage the FDLP documents selection profile, currently at 49% selective, toward a smaller selection of print materials. S/He will be responsible for selecting FDLP content that meets the needs of the primary library users and the general public.
  • Responsible for ensuring all FDLP regulations for depository libraries are fulfilled.
  • Ability to stay up-to-date with FDLP instructions and announcements, responding accordingly to requests from the FDLP.

 

  • Monitors developments at the FDLP and in professional circles, trends in the management and provision of Government Documents resources and related issues.
  • Provides limited direct public services to users at the Reference Desk.
  • May serve on department, library, and university committees.

Qualifications Required:

  • Master’s degree in library and/or information science from an ALA-accredited institution or equivalent institution by the time of appointment.
  • Demonstrated knowledge of current trends in public services and government information in academic libraries.
  • Demonstrated experience working with Government Documents, including knowledge of and experience with FDLP regulations, guidelines and practices for Depository Libraries.
  • Knowledge of the Superintendent of Documents (SuDocs) classification system.
  • Familiarity with integrated library system modules (cataloging, acquisitions) and working with an Integrated Library System, (e.g. Millennium, Alma).
  • Effective interpersonal, verbal and written communication skills.
  • Effectiveness in balancing multiple assignments and projects.
  • Demonstrated ability to interact collaboratively and work effectively with cross-organizational teams.
  • Ability to interact effectively in a multi-cultural environment within and outside the Library.

Preferred

  • More than three years professional experience working in Government Documents at a Government Depository Library.
  • Experience using MARCive.

Rank & Salary The position will be at the rank of Assistant Librarian. Salary range will be from $49,224 to $66,168, commensurate with experience and qualifications. Excellent comprehensive benefits are available and include health/vision/dental plans, optional 10/12 month work year; defined-benefit retirement through the state system, along with optional tax-sheltering opportunities; as well as access to campus child-care. For a detailed description of benefits, go to http://hr.fullerton.edu/payroll_benefits/HealthCarePlans.asp

Appointment Date August 17, 2015

Application Procedure A complete online application must be submitted in order to receive consideration.

To apply, please go to: https://apps.fullerton.edu/FacultyRecruitmentApplicant/SearchJobPosting

to view all job listings or type in 7889BR in the “Search By Requisition ID Number” to begin the application process and upload the following materials:

  1. Letters of interest (relating your experience to the required qualifications)
  2. Curriculum vitae
  3. Three letters of reference (see instruction below)

On the References page of the online application, enter information and email addresses for three referents who will provide a confidential letter of reference for your application.  They will immediately receive a request via email along with information on uploading the letter.  You will be able to verify that each letter has been received by CSUF by logging back in to the recruitment system.

Application Deadline For full consideration, all application materials should be received by July 1, 2015. Position will remain open until filled.

The University California State University, Fullerton is the largest of 23 campuses, which comprise the California State University system. The campus is located in northern Orange County, convenient to numerous cultural and recreational sites throughout Southern California. As a comprehensive university, CSUF offers baccalaureate degrees in over 55 fields of knowledge, graduate (master’s level) work in 54 programs, credential programs for teachers, and doctoral degrees in education (Ed.D.) and nursing practice (DNP).

The Pollak Library serves a total of more than 38,000 students as well as approximately 4,000 faculty and staff. The University is committed to the support of learning through instructional

technology as well as extensive training and development programs. The University’s Web site is located at: http://www.fullerton.edu.

The Library The Library’s Web site (http://www.library.fullerton.edu) is a vital component of the Library’s extensive instruction program and serves as a gateway to resources. The Library contains 1.3 million books, government documents, and audiovisual materials; over 50,000 periodicals available electronically or in print; and 200 electronic databases. The staff includes 20 FTE librarians and 35 FTE paraprofessionals.

Employment is contingent upon satisfactory completion of a fingerprint background check.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic goals are strongly encouraged to apply. EEO employer. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.


Director, Southern Regional Library Facility (SRLF) and Collaborative Shared Print Programs

May 15, 2015

Department:    UCLA Library

Title and Salary: Director /MSP Grade I ($66,500 – $128,000/ Midpoint = $97,300)
Salary based on experience and qualifications.

Position Availability:  Immediately

The UCLA Library seeks an innovative, strategic, visionary, and collaborative leader for the position of Director of Southern Regional Library Facility (SRLF) and Shared Print Programs. A member of the Library’s Management Team, Collection Council, Digitization Task Force and other statewide and campus collaborative initiatives the Director heads an enterprise-wide and statewide organization stewarding vast and diverse collections resources, services, and operations around its mission to create a dynamic learning environment for the UCLA community and society at large, inspiring discovery, cultivating knowledge, advancing research, and preserving cultural heritage.

Description of UCLA Library, and Southern Regional Library Facility

Consistently ranked among the top 10 academic research libraries in North America, the UCLA Library is comprised of 10 major libraries and 11 library wide departments including the Southern Regional Library Facility, the remote storage facility for the southern UC campuses, all of which report to the University Librarian. In addition, there are 12 affiliated library units located on the campus. There are approximately 105 librarians on the campus, and the UCLA Library has a staff of approximately 200, and approximately 400 – 500 student employees. The Library has an organizational structure that includes the use of teams in conjunction with departments and units. The library collection consists of more than 11 million volumes and more than 78,000 current serial titles and an aggressively expanding electronic resources collection. The Library’s annual budget is in excess of $44 million; more than $10 million supports the acquisition of print and digital material, and the library is part of the California Digital Library. The UCLA Library is a member of the Association of Research Libraries (ARL), the Coalition for Networked Information (CNI), the Center for Research Libraries (CRL), the Council on Library and Information Resources (CLIR), International Federation of Library Associations and Institutions (IFLA), and the Scholarly Publishing & Academic Resources Coalition (SPARC).

SRLF is a large-scale, high density, environmentally controlled collection management facility located on the UCLA campus, with capacity for seven million volume equivalents. It serves the five southern campuses of the University of California Irvine, Los Angeles, Riverside, San Diego, and Santa Barbara, as well as the northern UC campuses. The SRLF Preservation Imaging Service enables libraries to preserve fragile print materials through microfilm or digital formatting, and to share the resulting images with other libraries and the general public through Internet/Web access to the UCLA Digital Library and/or the California Digital Library, or though the less vulnerable medium of microfilm. The SRLF participates in the UC Shared Print Archive Program, providing storage for the print copy of select journal titles. The print archive programs held at the SRLF have grown to include the JSTOR Archive and UC Shared Print for Licensed Content (with content fully accessible online), and the Western Regional Storage Trust (WEST Archive) that includes 100+ member libraries and more than 400K journal volumes archived across the WEST membership.

Position Description and Duties

Under the general direction of the Associate University Librarian (AUL) for Collection Management and Scholarly Communication, the Director of the Southern Regional Library Facility (SRLF) and Collaborative Shared Print Programs is responsible for the leadership, management and operations of the SRLF and for Collaborative Shared Print Programs. The Director manages the UC Southern Regional Library Facility (SRLF), a university-wide academic support program stewarding library materials including special collections, manuscripts, archives, audio-visual collections and content for the five southern campuses and stewarding the materials of the UC Shared Print Archives Program. Responsibilities include the planning for the growth of collaborative shared print activities, positioning the SRLF to play a leadership role in a network of shared print repositories, implementing innovative technical and other service enhancements to improve cross institutional sharing and management of collections and coordinating and overseeing preservation imaging services including large scale digitization and reformatting. The Director of the Southern Regional Library Facility (SRLF) and Collaborative Shared Print Programs supervises 8 career FTE directly and 18 career FTE indirectly.

Required Qualifications

 

  • Minimum of 3 years experience in managing print archiving programs or digital reformatting and preservation programs. Demonstrated ability to develop and implement strategies for managing collaborative archiving programs.
  • BA in Humanities or Social Sciences or BS in Science (or the equivalent combination of education and experience).
  • Demonstrated experience in strategic planning and implementing of strategic goals, priorities and initiatives. Proven ability to think creatively and strategically and to translate thinking into tangible strategic planning and business processes.
  • Demonstrated skills in planning, preparing, and monitoring budgets and in the management of fiscal and staff resources to meet operational needs.
  • Demonstrated ability to manage space, equipment and material resources.
  • Experience in supervision and demonstrated skill in supervising staff including hiring, organizing workflow, delegating responsibility, monitoring and evaluating performance, and taking corrective action when necessary.
  • Demonstrated ability to interact with faculty, students and staff, using tact and independent judgement to resolve a wide range of problems.
  • Demonstrated skills in negotiating, exchanging ideas and information with others to formulate appropriate policies and programs.
  • Excellent interpersonal skills and demonstrated ability to build cooperative, effective working relationships with UC System and UCLA staff. Ability to lead a collaborative initiative that relies on a small central staff and on inputs from other individuals distributed throughout the UCLA Library and beyond.
  • Outstanding organizational skills to manage multiple projects and perform efficiently and courteously in a fast-paced environment with conflicting priorities and frequent distractions and interruptions as well as demonstrated decision-making and administrative abilities.
  • Demonstrated sound judgment and ability to work independently and set priorities and maintain them while coping with a fluctuating workload and competing demands.
  • Skill in recognizing, defining, and analyzing problems, situations, or procedures to define objectives and implement action plans, recommendations.
  • Demonstrated project management skills to successfully develop, implement, and oversee collaborative shared collection management projects that involve multiple libraries within the UC system or across academic libraries within the region.
  • Excellent oral communication skills, specifically to interact effectively with individuals from diverse backgrounds and to effectively present information in group settings and to effectively represent the SRLF and the UCLA Library in local, regional, and national arenas, present technical information to individuals and groups, and build good working relationships with a diverse group of constituents.
  • Excellent written communication skills, specifically writing skills to compose a variety of documents (correspondence, reports, policies, procedures) that are logical, concise, and grammatically correct and editing skills to review and correct correspondence and reports for grammar, spelling, syntax, and content. Ability to gather and analyze data. Demonstrated skill in writing analytical reports that explicate policies, procedures, project proposals and timelines, budget requests, etc.
  • Ability to read and interpret computer-generated ledger sheets, estimate and monitor monthly expenditures, and to manage with allocated budget.
  • Demonstrated ability to work comfortably and effectively with technology and respond quickly to new technical challenges with well-conceived solutions that meet the information needs of library users.
  • Demonstrated proficiency with standard professional software, such as the MS Office suite, Adobe Acrobat XPro, Google Drive, etc.
  • Ability to get to work reliably and on time and to be present in the workplace during normal working hours.
  • Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers and to interact diplomatically with persons from a variety of social, cultural, and economic backgrounds. Ability to work harmoniously and as a team player, thrive in a team-based environment, and skill in fostering teamwork among others.
  • Ability to follow directions from supervisors and to provide clear directions to staff and student employees.

 

Preferred Qualifications

  • Working knowledge and demonstrated application of digital imaging capture and preservation standards, including digitization best practices; life cycle management of digital assets; and controlled vocabularies/descriptive standards.
  • Working knowledge of University personnel policies and procedures.
  • Working knowledge of University financial systems, including accounting policies and practices.

 

General Information

 

Directors are appointed in the Management and Senior Professional (MSP) series and are professional employees employed on 12-month basis. Candidates will have demonstrated skills and abilities in leadership, administration, strategic planning, analysis, innovation, creativity, collaboration and flexibility and should possess the ability to view issues from a broad library-wide perspective and to function effectively in a fast-paced, team-based environment.

 

MSP appointees are entitled to appropriate professional leave and earn vacation and sick leave monthly (hours vary based on length of service). The University of California has an excellent retirement system and sponsors a wide variety of group health, dental, vision, and life insurance plans in addition to other benefits. Relocation assistance provided.

 

Anyone wishing to be considered for this position must apply online through the UCLA Career Opportunities Website, https://hr.mycareer.ucla.edu/applicants/jsp/shared/frameset/Frameset.jsp?time=1412376873645, Requisition #: 21952.

 

Applications accepted until position is filled; first consideration will be given to applications received by Friday, May 22, 2015.

UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities. UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy

Continued employment contingent upon completion of satisfactory background investigation.

 Visit the UCLA Library Employment and Human Resources Website at:

http://www.library.ucla.edu/about/employment-human-resources

 

 

 


Classics & Germanic Studies Librarian/Research Specialist

April 7, 2015

Arts and Humanities Division

University of California, Berkeley
Hiring Range: Associate Librarian to Librarian $53, 116 – $81,474 per annum, based upon qualifications

This is a full-time appointment available starting July 2015.

 

The University of California, Berkeley seeks a librarian and/or scholar to support world-class research and teaching through the development of the Library’s research collections and engagement with faculty and students, particularly those associated with Classics and Germanic Studies.

 

The Environment

 

The UC Berkeley Library is an internationally renowned research and teaching facility at one of the nation’s premier public universities. A highly diverse and intellectually rich environment, Berkeley serves a campus community of 25,500 undergraduate students, 10,300 graduate students, and 1,500 faculty. With a collection of more than 11 million volumes and a collections budget of over $15 million, the Library offers extensive collections in all formats and robust services to connect users with those collections and build their related research skills.

 

The Library’s Arts & Humanities Division consists of five library locations – the Art History/Classics Library, Graduate Services, Morrison Library, Music Library, and South/Southeast Asia Library – and support for collections and services located in Doe Library/Gardner MAIN Stacks.  Collectively, the staff – 14 librarians, 14 library staff, and over 50 student library employees – support a diverse clientele interested in arts, humanities, and international and area studies.  These libraries are primary service points and provide research-level print and digital collections to support the research and teaching programs related to arts, language, literature, philosophy, and religion in a multicultural, global context.  The Department of Classics offers undergraduate and graduate degrees in Classics, in Classical Archaeology via the Graduate Group in Ancient History and Mediterranean Archaeology, and a joint program in Ancient Philosophy. The Department of German offers undergraduate and graduate degrees and a Graduate Group in the Designated Emphasis in Dutch Studies, with courses in language as well as cultural studies from a comparative perspective ranging from the Middle Ages to the present.   Visit http://www.lib.berkeley.edu/ for more information about the UC Berkeley Library.

 

Responsibilities

 

The Classics & Germanic Studies Librarian/Research Specialist supports research, teaching, and scholarship by shaping the Library’s rich research collection; developing research tools to facilitate user access to resources in various formats and languages; providing specialized orientations, instructional sessions, and research consultations for faculty, graduate students, and undergraduate students; and contributing to reference services for the humanities and social sciences.  The incumbent cultivates and sustains connections with faculty, students and staff of key academic departments, programs, and centers, including serving as a resource about emerging technologies, scholarly communication, and research methods to meet the evolving needs of these fields.

Collection development/management includes responsibility for selection, acquisition, access, assessment, and disposition of wide-ranging resources in all formats that are appropriate to the research and teaching needs of the UC Berkeley campus.  Through skilled management of collections budgets – including endowments and collaborative purchases – the incumbent guides the development of the core collections and special collections in Classics (classical philology, antiquities, archaeological research and inscriptions, ancient history, and ancient philosophy) and the literature, history, and cultural studies associated with Germany, Austria, Switzerland, the Netherlands, Belgium, Scandinavia, and Finland. In order to effectively enhance access and support interdisciplinary collections, the incumbent partners with other campus colleagues specializing in social sciences, humanities, area studies, international documents, and digitization, as well as with the California Digital Library and the Center for Research Libraries.

Reporting to the Head of the Arts & Humanities Division, this position will collaborate frequently with colleagues in that division as well as with colleagues in the Social Sciences Division.   The successful candidate will become the division’s knowledge leader for current trends in the field, e.g. digital humanities.

 

UC Berkeley librarians and academic staff are expected to participate in library-wide planning and governance, and work effectively in a shared decision-making environment.  Advancement is partially based upon professional contributions beyond the primary assignment; the successful candidate will show evidence or promise of such contributions to the Library, campus, UC System, and profession.

Minimum Basic Qualification Required at Time of Application

  • Master’s degree or equivalent in a related field (such as classics, philology, literature, language, history,  archaeology, or library and information science)

Additional Required Qualifications

  • Working proficiency in German, Greek (Ancient & Modern), Latin, and other Western European languages
  • Experience participating in collection development in an academic or research library
  • Experience providing reference and/or instructional services related to humanities, social sciences, and/or area studies in an academic or research library environment
  • Demonstrated knowledge of and interest in exploring ways technologies are affecting research methods and scholarship in the humanities
  • Demonstrated understanding of the information needs of researchers studying topics in humanities and area studies fields
  • Knowledge of initiatives and trends related to research in international and area studies fields and to the evolving scholarly communication landscape
  • Demonstrated commitment to providing highly responsive public service, and ability to work effectively with diverse staff and campus user communities
  • Capacity to thrive in a dynamic environment and respond effectively to shifting needs and priorities
  • Excellent analytical, organizational, problem solving, and communication skills

 

Additional Preferred Qualifications

  • American Library Association-accredited Master’s degree or equivalent degree
  • Demonstrated comprehension of and competency in German, Greek (Ancient & Modern), Latin,

and other non-English languages of Western Europe, Scandinavia, and the Netherlands

  • Familiarity with book trade and bibliographic resources of countries of these regions (Germany, Austria, the Netherlands, Belgium, Luxembourg, Finland, Sweden, Norway, Denmark, Great Britain, France, Italy, and Greece)
  • Experience developing innovative services to enhance research and/or teaching
  • Knowledge of cataloging and access issues for non-English language materials
  • Experience with cooperative library agreements at the regional, national, or international level
  • Demonstrated record of success in planning and implementing projects
  • Experience in grant writing and fundraising

 

The UC Berkeley Library is committed to supporting and encouraging a multicultural environment and seeks candidates who can make positive and imaginative contributions in a context of ethnic and cultural diversity.

 

UC professional librarians are academic appointees and are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT).  This position is in the bargaining unit.

 

Librarians are entitled to appropriate professional development leave, vacation leave, sick leave, and all other benefits granted non-faculty academic personnel.  The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits.

 

DEADLINE:  The initial review date for this position is April 30, 2015.  All completed applications received by this date will be given full consideration; this recruitment will remain open until filled.

 

Submit applications online at https://aprecruit.berkeley.edu/apply/JPF00701.

Applications must include a cover letter detailing a statement of qualifications, curriculum vitae noting degrees and relevant work experience, and the names and contact information of three references who are knowledgeable about the applicant’s qualifications for this position. References will only be contacted for individuals under serious consideration.

 

Send inquiries to:

Susan E. Wong

Director, Library Human Resources

Phone: 510-642-3778

Email: librec@library.berkeley.edu


Acquisitions Librarian — Tenure Track Faculty

October 31, 2014

California State University Fullerton Pollak Library is seeking a collaborative, innovative librarian with a background in acquisitions who is creative, technologically adept and service oriented. The position oversees and coordinates the operations and processing phases of ordering, receiving and paying for resources in all formats for the Pollak Library.

Position

The Acquisitions Librarian will provide leadership for new approaches for the acquisition and management of information resources in all formats; establish policies and procedures associated with ordering, receiving, and payment activities; monitor vendor contacts; and manage the acquisitions functions in library systems. The position provides strategic leadership and coordinates the day-to-day acquisitions activities of library staff. The candidate will serve on department, library, and campus committees. This is a tenure track position, and this librarian will be expected to meet promotion and tenure requirements, including taking part in scholarly and professional activities.

The successful candidate will:

Provide oversight of acquisitions processes for materials in all formats along with the accompanying fiscal responsibilities

Provide leadership, expertise, and coordination for acquisitions duties assigned to the unit.

Communicate with external providers, including publishers, vendors, content providers and technology suppliers.

Oversee the administrative operations of the vendor selection system (GOBI) and subscription management (OttoSerials) systems

Oversee the operation of the Library’s acquisitions and fund management functions in library systems

Collaborate with librarians and staff throughout the Collection and Processing Services Unit, which includes collection development, cataloging, and electronic resource maintenance functions.

Work collaboratively with the Collection Development Librarian to maintain and improve the Library’s approval plan and demand-driven-acquisition programs.

Qualifications Required:

Master’s degree in library and/or information science from an ALA- accredited institution or equivalent institution by the time of appointment.

At least two (2) years of relevant library acquisitions experience.

Strong leadership and project management skills and the ability to work both independently and collegially in an exciting, demanding and rapidly changing environment.

Evidence of interest in professional and scholarly activities.

Well-developed analytical, organizational and communications skills (oral, written, and interpersonal).

Ability and willingness to work in a team environment and on projects with other units of the library.

Ability to interact effectively in a multicultural environment with co-workers, library users, discipline faculty, and the wider campus community.

Preferred:

Three (3) or more years experience coordinating an acquisitions department in an academic or research library

Experience with electronic resource acquisition in a consortia environment

Rank & Salary:

The position will be at the rank of Senior Assistant Librarian, tenure-track. Salary range will be from $57,060 to $65,000 commensurate with rank, experience and qualifications. Excellent comprehensive benefits are available and include health/vision/dental plans; defined benefit retirement through the state system, along with optional tax-sheltering opportunities; spouse/domestic partner/dependent fee-waiver as well as access to campus child-care and an affordable housing program. For a detailed description of benefits, go to http://hr.fullerton.edu/documents/benefits/Faculty_Unit_3.pdf

Appointment Date:

February 3, 2015

Application Deadline:

For full consideration, all application materials should be received by December 1, 2014. Position will remain open until filled.

Application Procedure

A complete on-line application/resume must be received by electronic submission in order to receive consideration. To apply, please go to: http://hr.fullerton.edu/jobs click on “University Employment”, select “Faculty Opportunities”, then click on “Search” to view all job listings or type in 7428BR in the “AutoReqId” section to bring up the position and upload the following materials: 1) a letter of application 2) resume 3) names, addresses, and phone numbers of three references

For questions about the position, please contact: (657) 278-2714 or e-mail libadmin@fullerton.edu

The University’s website    http://www.fullerton.edu.

The Library’s website   http://www.library.fullerton.edu

Cal State Fullerton is an Equal Opportunity/Title IX/503/504/VEVRA/ADA Employer

 

 


Member Relations Outreach Coordinator_OCLC Dublin, Ohio (Headquarters)

July 18, 2014

OCLC Online Computer Library Center, Inc. is a nonprofit, membership, computer library service and research organization dedicated to the public purposes of furthering access to the world’s information and reducing information costs. Tens of thousands of libraries around the world use OCLC services to locate, acquire, catalog, lend and preserve library materials. We are currently seeking a Member Relations Outreach Coordinator at our Corporate Headquarters located in Dublin, Ohio.

Manages OCLC Member Relations events, activities and communications to strengthen relationships with all U.S. Members and to facilitate internal and external communications between OCLC and the membership. Works with the Member Relations team to ensure the satisfaction, engagement and participation of members across the U.S.

Member Relations Outreach:   Plan, manage, execute, monitor and report on all Member Relations activities.

  • Oversight, maintenance and content management of the internal SharePoint site for Member Relations and the OCLC external Member Relations website pages, eNews, and blog
  • Plan, write and disseminate bi-monthly regional member updates for 5 regions, create content in CQ, work with staff to pull member lists, monitor responses, manage related sites (e.g., Pinterest, Facebook)
  • Oversee and coordinate communications and collateral for all Member Liaisons meetings, conferences, events, and presentations
  • Monthly tracking and reporting of all member communications, tweets, Facebook
  • Develop reports to provide internal feedback on issues, comments, and trends from each of the member regions
  • Track and report on market penetration of OCLC announcements
  • Participate in weekly OCLC editorial meetings, monthly segment meetings
  • Identify key messages and communications for bi-monthly distribution to members working with internal marketing and product staff across the organization
  • Coordinate logistics and supervise the execution of all Member Relations events and webinars
  • Create “tweets” of OCLC messaging for Member meetings as needed
  • Maintain and update organization-wide conference calendar with Member and Partner events/activities, as well as assisting others in company with use and updating events on conference calendar as time permits.
  • Identify other strategic venues, topics and stories for communication about Member OCLC activities.

 Member Events & Activities:  Works with Member Relations team to identify and develop programming for Members.

  • Works to develop a holistic approach to planning with an eye towards repurposing and re-using existing event topics, agendas, and presentations.
  • Work with internal groups (marketing, product portfolios, research, ARC), to ensure plans fully correspond with product and service directions and needs.
  • Responsible for the development and coordination of 25-30 annual Member meetings per year in collaboration with the Member Relations Liaisons for each region. .
  • Responsible for the development and coordination of 3-12 Collective Insight events per year in collaboration with the Collective Insight Steering Committee.
  • Ensure compliance with all internal event planning and communications processes & procedures.
  • Responsible for staying aware of OCLC activities, programs, news, updates, products and services and their timelines to ensure proper positioning of messaging and event delivery.
  • Liaison to Partners to review program proposals,  identifying and working with appropriate OCLC staff for content and/or speaking opportunities, tracking of deliverables and budget, reviewing invoices for payment.
  • Point person for coordination of all event logistics and on-site materials.
  • Participates and attends events as appropriate.
  • Tracks leads and forwards to appropriate OCLC staff, updates RMS and tracks registrations and communications activities.
  • For some events, identify host sites; work with group hosts to identify learning objectives, discussion questions and practice use of WebEx or other technology.
  • Set up Webinars, capture recordings and distribute recordings to partners.
  • Manage viewing party program and activities

 Finance, Budgeting and Reporting:

  • Responsible tracking and monitoring of cost center accounts and budget for all reporting including creation of reports, tracking expense budgets and reconciling operations budgets, invoices as needed.
  • Monitor RCR reports, assist with annual budget planning, and reconcile accounts as needed working with other cost center managers and accounts payable.
  • Responsible for oversight and tracking of $400,000 in annual compensation allocations to Partners; verify Partner invoices for executive director approval; Research and resolve Partner billing, budget and/or compensation questions or issues.
  • Bachelor’s Degree in Marketing/Business or related field; Library experience or Library degree preferred
  • 3-5 years experience in communications, marketing, or member relations with expertise in use of social media tools and technologies.
  • Exemplary customer service skills; ability to work with a variety of OCLC members, customers and staff
  • MS Office expert level; strong in use of excel and excel charts/graphs.
  • Minimum of 1 year experience in events planning or management
  • Experience in managing budgets
  • Self-starter; able to work independently; flexibility, team-oriented
  • Demonstrated excellence in both written and oral communications

 Desired:

  • OCLC experience or familiarity with OCLC
  • Experience using virtual meeting technologies

 

Apply Here