Science Librarian and Scholarly Communication Coordinator – Santa Clara University

August 6, 2014

Santa Clara University seeks a creative, user-oriented, and self-motivated librarian for the position of Science Librarian and Scholarly Communication Coordinator. This position provides specialized research consultation, instruction, and collection development for undergraduate programs in biology, chemistry/biochemistry, physics, environmental studies, public health science, and the Center for Science, Technology and Society. This position also supports the University Library’s scholarly  communication efforts, organizing events and programs on scholarly communication issues.

 

To see a full job description and instructions on how to apply, visit the Santa Clara HR website. 


Head of Print Acquisition and Shared Print Services

August 6, 2014

Head of Print Acquisitions and Shared Print Services

Department: Print Acquisitions

Rank and Salary:

  • Associate Librarian – Librarian ($65,734 – $85,933)Application deadline for first consideration: August 29, 2014
  • Position Availability: Immediately

The UCLA Library is looking for a dynamic innovative leader with a solid record of guiding staff through unprecedented change.  Reporting to the Associate University Librarian for Collection Management and Scholarly Communication the Head of Print Acquisitions and Shared Print Services will look beyond historical boundaries and traditional collection management practices and content formats to imagine, advocate for, and deliver critical new services within the rapidly evolving realm of information, collection and content management, and discovery services.  This position will work closely with the Associate University Librarian for Collections and Scholarly Communication and the library’s senior management team, Management Council, and other enterprise-wide Councils such as Collections Council, Scholarly Communication Steering Committee and Teaching and Learning Services Program to identify priorities, develop projects, and improve ongoing workflows.  The incumbent will contribute strong strategic vision and focus and demonstrate visible commitment to staff to promote creativity, innovation, assessment and continuous process improvement and ability to foster effective relationships and communication with peers and stakeholders throughout the UCLA library and campus partners.  This is a new professional position that will provide leadership and innovative vision, strategic planning and management for all the operational activities of the UCLA Library’s analog acquisitions and management of shared print services.  This position provides an integral contribution to the Library’s collection management and scholarly communication services, and will work in concert with senior management in this area, as well as with other library units and campus partners.  The UCLA Library is searching for an acquisitions and shared print services leader and thinker with strong experience leading staff through organizational and operational, and ongoing process improvement changes.

One of ten University of California campuses, the University of California, Los Angeles (UCLA) is located in Westwood Village, approximately five miles from the Pacific Ocean near Santa Monica. Comprised of the College of Letters and Science and 11 professional schools, the 419-acre campus features 163 buildings. UCLA has more than 4,000 faculty and academic staff and approximately 26,000 employees overall. Founded in 1919, UCLA offers 337 undergraduate and graduate degree programs and has more than 28,000 undergraduates and 12,000 graduate students. Academic excellence, faculty distinction, and a comprehensive curriculum are hallmarks of UCLA, which is a member of the Association of American Universities. Among the faculty are fourteen Nobel Laureates, twelve Rhodes Scholars, ten National Medal of Science winners, a Fields Medal Winner, eleven MacArthur Grant winners, and seventy-eight Guggenheim Fellows. UCLA is California’s largest university and is a model for public institutions of higher education. As the seventh largest employer in the region, UCLA generates almost $14 in economic activity for every $1 state taxpayers invest in UCLA and generates an annual $11.9 billion economic impact for the state of California.

Consistently ranked among the top 10 academic research libraries in North America, the UCLA Library is comprised of 10 major libraries and 11 library wide departments including the Southern Regional Library Facility, the remote storage facility for the southern UC campuses, all of which report to the University Librarian. In addition, there are 12 affiliated library units located on the campus. There are approximately 105 librarians on the campus, and the UCLA Library has a staff of approximately 300, and approximately 400 – 500 student employees. The Library has an organizational structure that includes the use of teams in conjunction with departments and units. The library collection consists of more than 9 million volumes and more than 78,000 current serial titles and an aggressively expanding electronic resources collection. The Library’s annual budget is in excess of $44 million; more than $10 million supports the acquisition of print and digital material, and the library is part of the California Digital Library. The UCLA Library is a member of the Association of Research Libraries (ARL), the Coalition for Networked Information (CNI), the Center for Research Libraries (CRL), the Council on Library and Information Resources (CLIR), International Federation of Library Associations and Institutions (IFLA), and the Scholarly Publishing & Academic Resources Coalition (SPARC).

Reporting to the Associate University Librarian for Collection Management and Scholarly Communication, the Head of Print Acquisitions and Shared Print Services is responsible for directing and managing the ordering, receiving and processing of all analog collections, and the management of the shared print services for UCLA Library collections.  Included in the department’s scope:

  • Tangible materials in all formats (books, CDs, DVDs, microforms, images, maps, software, etc.) Rare books and special collections materials
  • Liaising with SCL and others regarding relationship of electronic resources, both licensed and open access, including eBooks, ejournals and websites to analog and print collections
  • Analog Materials in all languages
  • Manuscript collections
  • Ephemera of all types
  • Reformatting of print for preservation purposes
  • Vision, Leadership and Strategic Planning
  • Provides the vision and leadership for the continued development of acquisitions and shared print services to foster innovation and collaborations
  • Set the direction for and maintain an environment that empowers and encourages staff to identify and implement best practices and creative approaches for providing acquisitions and shared print services, including the exploration of transformative techniques for ordering, processing, cataloging and discoverability and usability of shared print collaborations.
  • Plans and coordinates the implementation of all aspects of acquiring and processing analog content and collections and managing shared print services.
  • Plans for the budget and resources required for the departments’ and program’s success
  • Balance and integrate the mission, concerns, intellectual frameworks supporting the acquisition of print and other physical formats with the growing interest for electronic resources within a library that is and will continue to be extensively engaged in both activities.
  • Operations and Management
    • Provides broad oversight of department and collection management activities and services. Establish and oversee policies and procedures, and setting and monitoring goals
    • Serves as a supervisor of academic and/or staff employees including hiring, evaluating, training, and developing direct and indirect reports
    • Develops acquisitions and collection management related competencies and training for staff serving in the program
    • Manages, analyzes, and reports on staffing and resource budget needs
    • Modifies the activities and services in response to library and campus needs and priorities, program evaluation and assessment, changes in user needs, and changes in available resources.
    • Collaborations and Partnerships
      • Evolves services, procedures, and practices to ensure consistency and integration with campus and Library goals and mission
      • Collaborates with staff in other Library units to carry out activities and accomplish Library goals
      • Serves as a resource to library staff by providing expertise in all aspects of content acquisitions and shared print collaborations and services including establishing new workflows, procedures, and best practices.
      • Advises on analog content acquisitions and shared print collaborations workflows and workload issues for the any and all acquisitions and shared print work that supports and furthers the goals and priorities of the UCLA Library.
      • Provides vision and leadership in planning for development and enhancement of the analog acquisitions and shared print services.
      • Serves on the Collections Council and Management Council and other enterprise wide teams as appropriate.
      • Analog Content Acquisitions and Shared Print Services
      • Under general supervision of the Associate University Librarian for Collection Management and Scholarly Communication, provide leadership, guidance, expertise, encouragement and inspiration to the departmental staff and across the library and campus. Within the broader University community, serve as a departmental contact for acquisitions of any content in physical formats and shared print services consultations by UCLA faculty and staff
      • Develops and implements training for library staff for any and all physical format acquisitions and shared print services, serials management, and support for other continuing education opportunities.
      • Lead the creation and maintenance of policies, procedures and best practices to support evolving acquisitions and serials management and shared print collaborations and services.
      • In close collaboration with collection managers, selectors and curators, develops and refines purchasing plans, procedures and relationships with library material vendors and shared print collaborators.
      • Encourages vendors to develop new services required for the efficient, cost effective operation of a cutting edge acquisitions and shared print department in a large research library.
      • Collaborates with peer institutions and California Digital Library and others in the region, statewide, and nationally to advance UCLA’s interests and shared benefits. Effectively collaborates with collection management staff throughout the library to maintain UCLA’s analog content and collections.
      • Coordinates the departments work with other units beyond Analog Acquisitions and Shared print Services.
      • Manages departmental budget.
      • Serves actively on statewide and enterprise wide teams’ including Collections Council, Management Council, AUL CMSC Team, Shared Print etc.
      • Serve as primary spokesperson for analog acquisitions and shared print services.
      • Work with DIIT and others to develop and enhance use of technology to support work of library and department
      • Externally advocate for standards and tools needed locally
      • Coordinate workflow with other units, particularly the Cataloging and Metadata Center, SRLF, Scholarly Communication and Licensing, Preservation and Collections Council to insure effective workflows, productivity and communications.
      • Supervise team staff and student employees including recruitment, orientation, training, and performance evaluation
      • Write and maintain documentation of acquisitions and shared print policies and procedures
      • Participate in the planning, development, and ongoing assessment, continuous process improvement and evaluation of services.
      • Participate in grant submission for projects and actively monitor grant writing initiatives for opportunities to incorporate good practices into the proposals
      • Contribute to overall policy, planning, problem-solving, and future directions for the department, collection management and mission fulfillment.
      • Required Qualifications
      • ALA-accredited Master’s Degree in Library or Information Science or studies OR significant graduate-level coursework toward a Master’s Degree in Library or Information Science OR equivalent education and experience (subject expertise combined with professional library education and/or experience)
      • Extensive experience in library acquisitions, serials management and or shared print collaborations and services or library material vendor activity, preferably within a large academic and/or research library or with a large library material vendor.
      • Strong working knowledge of acquisitions and or shared print collaborations and services.
      • Demonstrated knowledge of current and emerging issues, trends, workflows, and best practices in the field.
      • Demonstrated success in leading and motivating others, supervisory and/or project management experience in a college or university setting preferred.
      • Evidence of strong service orientation and interest in library user’s values and needs.
      • Demonstrated ability to adapt to changing environments and ability to plan and solve problems creatively.
      • Willingness and ability to collaborate with other UCLA campus partners in providing analog acquisitions and shared print services.
      • Strong service orientation and interest in information users’ values and needs
      • Demonstrated proficiency and capabilities with personal computers and software, the Web, and library-relevant information technology applications. Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint or other productivity software
      • Aptitude for learning new technologies and library and archival standards to insure discoverability and long-term access and use of UCLA content and collections.
      • Demonstrated ability to work effectively in a production-oriented environment and to develop and adjust workflow to service needs
      • Keeps abreast of new and emerging acquisitions and shred print collaborations practices and tools.
      • Ability to respond effectively to changing needs and priorities, by strategizing, prioritizing, and taking a flexible approach to working in a rapidly changing environment
      • Demonstrated ability to plan, coordinate and manage projects
      • Excellent analytical, organizational and time management skills
      • Excellent oral and written communication skills and interpersonal skills
      • At least three years of recent and relevant experience in supervision AND demonstrated ability to supervise, orient, and train librarians, staff and/or student employees
      • Demonstrated ability to work creatively, collaboratively, and effectively both as a team member and independently and to promote teamwork among colleagues
      • Commitment to fostering a diverse educational environment and workplace and ability to work with a diverse student and faculty population
      • Capacity to thrive in the exciting, ambiguous, future-oriented environment of a world-class research institution and to respond effectively to changing needs and priorities
      • Commitment to professional issues, demonstrated through strong interest in local or national committee work, research, publication, etc.
      • Outstanding collegial, interpersonal and communications skills
      • Record of effective participation in professional organizations
      • Desired Qualifications
      • Experience in project management, including planning, communication, continuous process improvement and assessment
      • Experience in developing and establishing workflows and documentation to support efficient flow of content from selection to discovery and use over time.
      • Knowledge of research library and archival principles and best practices
      • Experience in and knowledge of national standards, specifically, application of the Resource Description and Access/Anglo-American Cataloguing Rules (AACR2r), Library of Congress Subject Headings (LCSH) and classification, MARC21 formats for bibliographic and authority data
      • Familiarity with XML
      • Experience in acquiring content and collections using a system or set of tools such as Voyager, in an integrated library system environment
      • Experience in the use of online tools and databases to support analog acquisitions and shared print collaborations and services.
      • Spirit of adventure
      • Represents the Print Acquisitions Shared Print Services at various local, national, and international conferences, meetings, and professional organizations. General Information Professional librarians at UCLA are academic appointees. This is a non-represented position. However, within the UC System, most librarians are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT). As academic appointees, librarians are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel. UC has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits. Relocation assistance is provided.Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility. Such background will normally include a professional degree from an ALA-accredited library and information science graduate program. In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, and/or university and community service, and/or scholarly activities. Candidates must show evidence or promise of such contributions. Application Procedures Anyone wishing to be considered for this position should apply here: https://recruit.apo.ucla.edu/apply/https://recruit.apo.ucla.edu/apply/JPF00330.
      • Applications must include:
      • a cover letter describing qualifications and experience;
      • a current resume/vitae detailing education and relevant experience; and
      • the names and contact information for at least three professional references, including a current or previous supervisor.

Candidates applying by August 29, 2014 will be given first consideration for this position.  UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities.  UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

 

UCLA is an Equal Opportunity/Affirmative Action/ADA-compliant employer.  Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States as established by providing documents specified in the Immigration Reform and Control Act of 1986.  Employment is contingent upon completion of satisfactory background investigation.

 

Visit the UCLA Library Employment and Human Resources website at: http://library.ucla.edu/about/employment-human-resources.

 


Digital Archivist

August 6, 2014

Digital Archivist

Department: Library Special Collections

Rank and Salary:

  • Assistant Librarian – Associate Librarian ($47,722 – $69,331)Application deadline for first consideration: August 29, 2014.
  • Position Availability: Immediately

Reporting to the Head, Center for Primary Research & Training and Digital Initiatives, the Digital Archivist leads and supports LSC efforts to acquire, describe, preserve, and provide access to born-digital special collections material and to facilitate projects and programs that provide digital access to analog holdings. The Digital Archivist works in a highly collaborative manner with curatorial, professional, and technical staff in LSC and the UCLA Library, as well as with faculty and students, to enhance LSC digital services and operations, complete specific digital projects, and to lead the continuing development of a sustainable born-digital management program. In a liaison role to the Digital Library Program, Digital Initiatives and Information Technology staff, Cataloging and Metadata Center, UCLA Library digitization production facilities, Teaching and Learning Services, and the Research Library Collections, Research, and Instructional Services, the position provides expertise on issues related to management of digital special collections materials.

One of ten University of California campuses, the University of California, Los Angeles (UCLA) is located in Westwood Village, approximately five miles from the Pacific Ocean near Santa Monica. Comprised of the College of Letters and Science and 11 professional schools, the 419-acre campus features 163 buildings. UCLA has more than 4,000 faculty and academic staff and approximately 26,000 employees overall. Founded in 1919, UCLA offers 337 undergraduate and graduate degree programs and has more than 28,000 undergraduates and 12,000 graduate students. Academic excellence, faculty distinction, and a comprehensive curriculum are hallmarks of UCLA, which is a member of the Association of American Universities. Among the faculty are fourteen Nobel Laureates, twelve Rhodes Scholars, ten National Medal of Science winners, a Fields Medal Winner, eleven MacArthur Grant winners, and seventy-eight Guggenheim Fellows. UCLA is California’s largest university and is a model for public institutions of higher education. As the seventh largest employer in the region, UCLA generates almost $14 in economic activity for every $1 state taxpayers invest in UCLA and generates an annual $11.9 billion economic impact for the state of California.

Consistently ranked among the top 10 academic research libraries in North America, the UCLA Library is comprised of 10 major libraries and 11 library wide departments including the Southern Regional Library Facility, the remote storage facility for the southern UC campuses, all of which report to the University Librarian. In addition, there are 12 affiliated library units located on the campus. There are approximately 105 librarians on the campus, and the UCLA Library has a staff of approximately 300, and approximately 400 – 500 student employees. The Library has an organizational structure that includes the use of teams in conjunction with departments and units. The library collection consists of more than 9 million volumes and more than 78,000 current serial titles and an aggressively expanding electronic resources collection. The Library’s annual budget is in excess of $44 million; more than $10 million supports the acquisition of print and digital material, and the library is part of the California Digital Library. The UCLA Library is a member of the Association of Research Libraries (ARL), the Coalition for Networked Information (CNI), the Center for Research Libraries (CRL), the Council on Library and Information Resources (CLIR), International Federation of Library Associations and Institutions (IFLA), and the Scholarly Publishing & Academic Resources Coalition (SPARC).

Library Special Collections (LSC) is an enterprise-wide, organizational entity within the UCLA Library System that integrates special collections resources, services, and operations. Central to this re-organized unit is a curatorial team of four subject experts (Performing Arts, University Archives, History of Science and Medicine, Collecting Los Angeles), three format specific curators (Rare Books, Visual Materials, Manuscripts), and the Head of the Center for Oral History Research. LSC also includes three administrative sections: Collection Management, Research and Instructional Services, and Administrative Services. The Collection Management Section centralizes the acquisitions, rare book cataloging, and processing of special collections materials; coordinates lending processes; and facilitates collaboration with the Cataloging and Metadata Department and the Preservation Program. The Research and Instructional Services Section integrates public services for LSC, including centralized reference and instructional services, and exhibitions and programs. The Administrative Services Section consolidates the planning, budget, human resources, fundraising, assessment, technology, and events functions of LSC. The entire staff of approximately 40 FTE work together as a team to build, preserve, and provide access to the outstanding special collections of the UCLA Library.

The Collection Management Section includes the Digital Initiatives group, which is responsible for maintaining a born-digital archives management program, managing digital projects, and facilitating online access to digital collections and archival description. The Digital Initiatives group works closely with LSC staff, as well as staff from the Digital Library Program, Digital Initiatives and Information Technology, the Preservation Imaging Unit at SRLF, the Cataloging and Metadata Center, and the Preservation Program to undertake a holistic approach to digital initiatives across UCLA Library.

Specific duties and responsibilities include

 

  • develops and implements policies and procedures that facilitate acquisition, preservation, arrangement, description, and access to born-digital materials in accordance with emerging standards and best practices
  • collaborates closely with curators, other library staff, and collection donors to survey, appraise, and ensure proper transfer of born-digital holdings
  • trains archival processors and students to process hybrid and born-digital collections and make them available for research
  • collaborates with LSC public services staff and UCLA Library systems staff to facilitate discovery and access to digital materials
  • collaborates with DIIT staff to develop preservation strategies appropriate for digital materials
  • oversees the building and maintenance of the necessary hardware and software systems in LSC to manage digital collections
  • collaborates with LSC, UCLA Library staff, faculty, and students to explore new research methodologies enabled by digital archives and to develop technical platforms to facilitate this research
  • coordinates with LSC staff and UCLA Library staff to plan, prioritize, and carry out projects to digitize archives, manuscripts, and rare books in order to provide broader access to these materials and encourage their use in teaching and learning
  • participates in the conception and development of grant applications to help UCLA Library build infrastructure for born-digital materials and to complete digital projects
  • represents UCLA Library in UC-wide and national, regional, and local committees and forums on matters relevant to digital special collections management.

 

Required Qualifications

 

  • ALA-accredited Master’s Degree in Library or Information Science OR an advanced degree in an appropriate subject discipline with relevant special collections or archival training
  • Minimum of one to two years professional experience working in special collections in an academic or research library
  • Thorough knowledge of archival theory and practice as demonstrated through experience performing archival appraisal, arrangement, description, and preservation
  • Knowledge of and experience with strategies and technology such as digital forensics, digital preservation, and systems developed or adopted by the archival community for managing born-digital materials
  • Familiarity with standards for description and preservation of special collections holdings including EAD, MARC, MODS, METS, DACS, RDA, and PREMIS
  • Knowledge of and experience with standards and best practices for digitization of archives, manuscripts, rare books, photographs, audiovisual recordings, and other special collections holdings.
  • Excellent oral and written communication skills, organizational skills, and time management skills.
  • Commitment to professional issues demonstrated through strong interest in local or national committee work, research, or publication
  • Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint or other productivity software
  • Capacity to thrive in the exciting, ambiguous, future-oriented environment of a world-class research institution and to respond effectively to changing needs and priorities.
  • Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers, and to represent LSC in a professional manner to relevant constituencies. Ability to work harmoniously and as a team player, thrive in a team-based environment, and skill in fostering teamwork among others.
  • Ability to get to work reliably and on time and to be present in the workplace during normal working hours.
  • Commitment to fostering a diverse educational environment and workplace and ability to work with a diverse student and faculty population

Desired Qualifications

 

  • Demonstrated experience with project management and work flow design and implementation for digital projects
  • Knowledge and experience with a variety of computer operating systems, storage systems, and file formats
  • Demonstrated knowledge and ability to stay abreast of privacy, confidentiality, copyright and use policies associated with special collections materials
  • Experience in writing funding proposals General Information Professional librarians at UCLA are academic appointees. Librarians at UCLA are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT). They are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel. The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits. Relocation assistance provided. Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility. Such background will normally include a professional degree from an ALA-accredited library and information science graduate program. In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, and/or university and community service, and/or scholarly activities. Candidates must show evidence or promise of such contributions. Application Procedures
  • Applications must include:
  • a cover letter describing qualifications and experience;
  • a current resume/vitae detailing education and relevant experience; and
  • the names and contact information for at least three professional references, including a current or previous supervisor.

Anyone wishing to be considered for this position should apply here: https://recruit.apo.ucla.edu/apply/https://recruit.apo.ucla.edu/apply/JPF00329

Candidates applying by August 29, 2014 will be given first consideration for this position.  UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities.  UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

UCLA is an Equal Opportunity/Affirmative Action/ADA-compliant employer.  Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States as established by providing documents specified in the Immigration Reform and Control Act of 1986.  Employment is contingent upon completion of satisfactory background investigation.

 Visit the UCLA Library Employment and Human Resources website at: http://library.ucla.edu/about/employment-human-resources.