Head of Research Services
Department: William Andrews Clark Memorial Library
Rank and Salary: Associate Librarian – Librarian ($53,116 –$92,259)
Position Availability: July 1, 2016
Application deadline is March 29, 2016.
Description of Institution and Library
As one of the world’s great public research universities, UCLA integrates education, research, and public service so that each enriches and extends the others. From its beautiful neighborhood campus in a uniquely diverse and vibrant city on the Pacific Rim, teaching and research extend beyond the classroom, office, and lab through active engagement with communities, organizations, projects, and partnerships throughout the region and around the world.
UCLA’s diverse community of scholars encompasses nearly 30,000 undergraduates pursuing 125 majors, 13,000 graduate students in fifty-nine research programs, and 4,000 faculty members including Nobel Laureates; Rhodes Scholars; MacArthur Fellows; winners of the Fields Medal, National Medal of Science, Pritzer Prize, and Pulitzer Prize; and recipients of Oscars, Emmys, Tonys, and Golden Globes. UCLA ranks tenth in the Times of London Higher Education World Reputation Rankings, twelfth in the Academic Ranking of World Universities by Shanghai Jiao Tong University, and fifth in the U.S. by Washington Monthly. The National Research Council ranks forty of its graduate and doctoral research programs among its top ten.
To enable these accomplished students, faculty, and staff to create, disseminate, and apply knowledge for the benefit of global society, the UCLA Library is re-envisioning how it is acquired, synthesized, and shared across academic audiences and with the public. It was among the first academic libraries to develop subject-specialist librarians and to launch a program to enhance students’ research skills. Its Special Collections pioneered the acquisition by public institutions of rare and unique books, children’s literature, pulp and detective fiction, works by or about women and minorities, screenplays, architectural plans, and Los Angeles-related materials and today leads the way in collecting archival resources in digital format such as emails and manuscripts. It has launched innovative data management services and an affordable course materials initiative that have served as models for other libraries.
The Library serves UCLA students, faculty, and staff whenever and wherever they need its resources and expertise. Reconfigured, high-tech spaces and services in its ten campus libraries enable users and librarians to explore and work with print and digital materials collaboratively or individually, pursue new lines of inquiry, and develop new pedagogical approaches as well as novel forms of scholarship. More than 3.5 million people visit annually, while an additional 3.4 million visitors enter online through its virtual front doors.
Whether on campus or online, the Library forms the intellectual heart of UCLA, a hub for cutting-edge discovery, scholarship, and instruction.
The William Andrews Clark Memorial Library, located twelve miles from the UCLA campus in the West Adams district of Los Angeles, is a non-circulating research collection of some 110,000 books and manuscripts, specializing in seventeenth- and eighteenth-century books (with a traditional strength in British studies), Oscar Wilde and the 1890s, the book arts (with an emphasis on California), French literature, and the history of Montana and the West. Erected in 1926 and since 1934 part of UCLA, the Clark is administered by the Center for 17th- & 18th-Century Studies, a statewide ORU (Organized Research Unit) within UCLA’s College of Letters and Science. In addition to the UCLA academic community, the Clark Library serves students and faculty from neighboring institutions, visiting scholars, resident fellows, and the general public. It participates actively in the public programs (conferences, lectures, concerts etc.) organized by the Center.
The Clark Library seeks an innovative and service-oriented professional to manage the reader and public services operations, with a special emphasis on research support.
Reporting to the Head Librarian for the William Andrews Clark Memorial Library the incumbent is responsible for the following duties:
- Coordinates library reference and reader services for the Clark Library.
- Supervises the reading room and reading room staff.
- Coordinates and manages class visits, library tours, and public services activities in the Library.
- Directly supervises 2 FTE library assistants and up to 3 student assistants.
- In collaboration with the Clark Head Librarian, oversees the day-to-day operations of the Library and monitors security procedures and policies to safeguard the collections.
- Works with faculty and library staff to develop and administer an instructional and research outreach program that features the holdings of the Clark Library and supports the teaching mission of the university.
- In collaboration with the Clark Head Librarian, develops policies and procedures for the digitization of selected materials from the collection and public access to digital archives via the web and other means, in accordance with general university guidelines.
- Oversees Reader Services, including introducing new readers to the Clark’s facilities, collections, and regulations.
- Supervises reference services by phone, mail, e-mail, and in person.
- In collaboration with the Clark Head Librarian, oversees the renewal of content on the library website to ensure effective outreach to the scholarly and general public.
- In consultation with the Clark Head Librarian, reviews, develops, and documents policies and procedures that govern the access and security policies of the reading room and the collections.
- Participates in the direct delivery of research services, including taking regular shifts on reference desks, providing classroom instruction, and collaborating on research initiatives.
- Participates actively in the archives, special collections, and library profession to ensure that the Clark Library remains aware of current developments in research and instruction for special collections and adopts and contributes to the development of relevant standards.
- Takes the lead in writing grants to improve access to the collections.
- Assists the Director and the Clark Head Librarian in planning activities and programs based around the Clark’s collections.
- Participates in various standing committees operated by the Center for fellowships, Clark Quarterly Lectures, exhibitions and other lecture series.
- Participates in the conferences and other public programs organized by the Center.
- Identifies and develops reference holdings as appropriate to the Clark Library’s subject areas of collecting.
- Develops and manages reference guides to collections and reference resources for library Fellows.
- Contributes to the Clark Library’s exhibitions program.
ALA-accredited Master’s Degree in Library or Information Science OR significant graduate-level coursework toward such a degree OR equivalent education and experience (subject expertise combined with professional library education and/or experience).
- Two years of recent professional experience in a special collections repository.
- Demonstrated experience with providing reference and instructional services within a special collections setting.
- Demonstrated ability to work effectively with faculty, students, fellows, visiting scholars, and members of the general public who need access to the Clark Library’s collections.
- Demonstrated understanding of the scholarly use of library collections and services and of current developments in archives and special collections librarianship.
- Evidence of a strong service orientation.
- Knowledge of intellectual property issues related to archives, libraries, and special collections.
- Excellent oral and written communication skills and interpersonal skills to work effectively with culturally diverse library users and colleagues.
- Demonstrated experience with grant writing.
- Demonstrated experience with digitization initiatives.
- Demonstrated expertise in scholarly writing and research.
- Proven success in project management that includes planning, developing, and evaluating programs and supervising personnel.
- Experience and demonstrated skill in supervision, including hiring, orienting, training and development, organizing workloads, delegating responsibility, providing guidance and direction, monitoring and evaluating performance, coaching and counseling, and taking disciplinary action as necessary.
- Commitment to fostering a diverse workplace and building a diverse workforce and to supporting professional development and training for employees at all levels.
- Commitment to professional issues, demonstrated through strong interest in local or national committee work, research, publication, etc., or in subject expertise.
- Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers. Ability to work harmoniously and as a team player, thrive in a team-based environment, and skill in fostering teamwork among others.
- Ability to follow directions from supervisor and to provide clear directions to staff and student employees.
- Excellent organizational, time, and project management skills, and the ability to balance multiple tasks and demands.
- Demonstrated proficiency and capabilities with personal computers and software, the Web, and library-relevant information technology applications.
- Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint or other productivity software.
- Capacity to thrive in the evolving environment of a world-class research institution and to respond effectively to changing needs and priorities.
- Commitment to professional issues, demonstrated through strong interest in local or national committee work, research, publication, etc.
- Reading knowledge of at least two European languages, preferably French, German, Italian, Spanish or Latin.
- An earned doctorate in an academic discipline / subject area related to the holdings of the Clark Library.
- Evidence of successful teaching experience.
Professional librarians at UC are academic appointees and are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT). They are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel. UC has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits. Relocation assistance may be provided.
Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility. Such background will normally include a professional degree from an ALA-accredited library and information science graduate program. In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, university and community service, and scholarly activities. Candidates must show evidence or promise of such contributions.
Anyone wishing to be considered for this position should apply here: https://recruit.apo.ucla.edu/apply/JPF02025
Applications must include:
- a cover letter describing qualifications and experience;
- a current resume/vitae detailing education and relevant experience; and
- the names and contact information for three professional references, including a current or previous supervisor.
Application deadline for this position is March 29, 2016. UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities. UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: UC Nondiscrimination and Affirmative Action Policy at http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct
Employment is contingent upon completion of satisfactory background investigation.